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Vehicle Billing Specialist

Company: Creative Bus Sales, Inc.
Location: Indianapolis
Posted on: May 27, 2023

Job Description:

Sign on Bonus - $1,000

Vehicle Billing Specialist

Description: The Vehicle Billing Specialist Level - 2 is responsible for accurate and timely invoicing and posting of the motor vehicle sales into system with little to no supervision.


---Review and process Daily Vehicle Invoicing

---Review and post Daily Journal Entries for Vehicle Sales

---Vehicle Costing Analysis and Review

---Vehicle Profit Analysis review and comparison

---Accrual processing for pending costs

---Reconcile Customer PO's to Internal Sales Documents

---Finance Points revenue recognition

---Review applicable fees (sales tax, DMV, etc.)

---Review and follow up with Sales Representatives and service department on pending items

---Provide billing reports to management

---Provide general accounting support as needed, including audit. Verify number of delivery statuses to customers.

---Resolve complex vehicle sales situations

---Produce sales invoices, Proforma invoices and quotes in an accurate and timely manner, etc.

Position Requirements:

---3 years accounting experience and or AA/AS Degree in Accounting or Finance

---Professional, Punctual and Reliable

---Understanding of General Accounting Concepts

---Familiar with office administration related procedures

---Understanding of double entry accounting

---Understating of the Accounting Billing Cycle

---Type 65 WMPM, 10 key

---Ability to maintain a high level of accuracy in preparing invoices

---Intermediate knowledge of MS Excel

---Familiar with basic understanding of costing principles

---Familiar with the COGS, Gross Profit, and Gross Margin concepts.

---Familiar computer systems, including the ability to operate computerized accounting packages, spreadsheets, word processors, and email.

---Familiar with Aging and other Accounts Receivables Reports

---Successful completion of Vehicle Billing Specialist Training Program

---Ability to resolve the majority of complex vehicle sales situations with minimal to no instruction needed

---Strong understanding of the sales cycle components and all individuals involved

---Strong understanding of sales/use tax computations for invoicing

---Strong understanding of the sales/cogs accounting journal entry

---Strong understanding of standard documents used during the sales process

---Strong understanding of all aspects of vehicle invoicing

---Strong understanding of trades, valuations, payoffs and finance options

---Accurate and prompt production of sales invoices, Proforma Invoices and Quotations.

---Productivity level must be in accordance with the department standards

---Maintain a good positive working relationship with other sales related departments

---Must be able to respond to sales departments inquiries in a timely manner

---Ability to prioritize tasks daily

---Analytical and problem solving

---Effective verbal and listening communication skills

---Effective written communication skills

---Attention to detail and high level of accuracy

---Must have very effective organizational skills

---Ability to work under pressure

---Good time management

---Ability to meet deadlines

Physical Requirements:

---Work will be performed in an office setting.

---Able to sit for long intervals and climb stairs

---Must have good manual dexterity

Keywords: Creative Bus Sales, Inc., Indianapolis , Vehicle Billing Specialist, Accounting, Auditing , Indianapolis, Indiana

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