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Controller E5

Company: State of Indiana
Location: Indianapolis
Posted on: May 27, 2023

Job Description:

Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana's communities every day.

At the State of Indiana, we don't just talk about diversity and inclusion - Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process, as well as perform the essential functions of a role.

Next Level benefits at the State of Indiana are here! Be sure to review our expanded benefit package offerings below.

About the Indiana Department of Correction (DOC):
We promote public safety by providing meaningful, effective opportunities for successful re-entry. As the model of best correctional practices, we strive to return productive citizens to our communities and inspire a culture of accountability, integrity and professionalism.

The salary for this position traditionally starts at $75,010.00 per year but may be commensurate with education and/or experience.

About the Job:

As the Controller, you will be responsible for managing or carrying out the tactical responsibilities of the finance and/or accounting team. In this position, you will be responsible for compliance with rules, policies, and statutes, monitoring internal controls, financial reporting, accounting activities, and budget development. This leader may manage a team of accountants or be the sole financial leader of the agency.

A Day in the Life:

The essential elements of the job duties:

  • Oversee the accounting management of federal and state accounts.
  • Prepare and or coordinate the preparation of the agency's biennial budget submissions and annual spending plans by providing historical financial data and analytical input.
  • Review and analyze monthly financial statements for each division and account and advise the agency Director, Division Directors and Program Managers on the status of all assigned accounts.
  • Prepare or oversee the preparation of quarterly federal financial reports for all federal programs and year end close-out reports for all federal programs.
  • Advise and or assist managers and directors in preparation of annual federal grant applications by providing meaningful financial input, including, alternative funding options, input on spending and budgeting and advising them of federal rules and regulations.
  • Develop policies and procedures for general accounting and bookkeeping functions.
  • Ensure the agency's financial management system reconciles with the Auditor's records monthly.
  • Certify the accuracy of the agency's financial records and accounts.
  • Control the flow of appropriated funds for all accounts within the agency.
  • Manage and direct the agency's procurement activities, including everything from major expenditures to office supplies.
  • Monitor cash management procedures and ensure federal funds are drawn down as necessary and prepare or review corresponding reports of collection.
  • Research and resolve difficult accounting issues using sources such as the Indiana Code, Code of Federal Regulations, and various governmental accounting manuals.
  • Prepare or oversee the preparation of adjusting journal entries and interdepartmental billings, and ensure adequate supporting documentation is provided.
  • Reconcile complex discrepancies between accounts.
  • Must ensure that all accounts are closed at the appropriate fiscal year end and that federal funds are obligated and de-obligated within specific time frames.
  • Recruit, select, onboard, and train employees to ensure role responsibilities and expectations are clearly understood while providing opportunities to continue professional development.
  • Set expectations, measure progress, provide ongoing feedback, and evaluate the performance of employees. Ensure work adheres to quality standards, deadlines, and proper procedures.
    The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

    What You'll Need for Success:

    You must meet the following requirements to be considered for employment:
    • Bachelor's Degree in Business, Finance, Accounting, Economics, or related field.
    • Seven (7) years full-time professional experience in accounting, auditing, business administration, financial management/analysis, or related experience and four (4) years of full-time experience in an administrative, supervisory, or management capacity.
    • Thorough knowledge of and ability to interpret and apply the theories, principles, laws and techniques regarding state and federal governmental accounting, budgeting, and auditing.
    • Extensive knowledge of GAAP, GASB, GAGAS, GAAS and other applicable accounting guidelines.
    • Working knowledge of and ability to use automated accounting systems, spreadsheets, word processors and databases.
    • Ability to analyze and resolve complex accounting issues independently using various sources of information.
    • Ability to develop and analyze various types of financial data and budgets and make recommendations and prepare various specialized reports.
    • Ability to delegate work, set clear direction, and manage workflow.
    • Ability to effectively give feedback, provide guidance or corrective action, coach, and develop employee skillsets.

      Supervisory Responsibilities/Direct Reports:

      This role provides direct supervision for one or more staff members.
      Benefits of Employment with the State of Indiana:

      The State of Indiana offers a comprehensive benefit package for full-time employees which includes:
      • Three (3) medical plan options (including RX coverage) as well as vision and dental plans
      • Wellness Rewards Program: Complete wellness activities to earn gift card rewards
      • Health savings account, which includes bi-weekly state contribution
      • Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
      • Deferred compensation 457B account (similar to 401k plan) with employer match
      • Two (2) fully-funded pension plan options
      • A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
        • 150 hours of paid new parent leave
        • Up to 15 hours of paid community service leave
        • Combined 180 hours of paid vacation, personal, and sick leave time off
        • 12 paid holidays, 14 on election years
        • Education Reimbursement Program
        • Group life insurance
        • Referral Bonus program
        • Employee assistance program that allows for covered behavioral health visits
        • Qualified employer for the Public Service Loan Forgiveness Program
        • Free Parking for most positions
        • Free LinkedIn Learning access
          Equal Employment Opportunity:

          The State of Indiana is an Equal Opportunity Employer and is committed to recruit, select, develop, and promote employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws.

          If you are a qualified individual with a disability and require reasonable accommodation in completing this application, you can request assistance by contacting the Indiana State Personnel Department at [email protected]

          The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.

          Current Employee? Click here to apply.

Keywords: State of Indiana, Indianapolis , Controller E5, Accounting, Auditing , Indianapolis, Indiana

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