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Vaccine Finance Specialist

Company: Rose International
Location: Indianapolis
Posted on: February 9, 2024

Job Description:

Date Posted : 02/07/2024.
Hiring Organization: Rose International
Position Number: 458142
Job Title: Vaccine Finance Specialist
Job Location: Indianapolis, IN, USA, 46204
Employment Type: Temporary
Estimated Duration (In months): 11
Min Hourly Rate ($): 30.00
Max Hourly Rate ($): 30.00
Must Have Skills/Attributes: Budgets, Data Entry, Finance, Implementation, Inventory Control, Public Health, Purchasing, Supplier management.

Job Description

**Only those lawfully authorized to work in the designated country associated with the position will be considered. **

**Please note that all Position start dates, and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements. **

Required Skills
--- Finance exp. managing and preparing large budgets - 2 years
--- Experience with entering, tracking and reporting program finances to individual stakeholders - 2 years
--- Working exp. managing and controlling inventory, preferably in a vaccine ordering role - 2 years

Desired Skills
--- Prev. purchasing experience
--- Health/Immunization Experience
--- Prev. working exp. developing and implementing program policies and procedures.
--- Prior experience in a service delivery role.
--- Prev. exp. working in a Public Health Department or Agency.

Complete Description:
This position serves as the subject matter expert for vaccine ordering and supply management requirements and provides expert consultation in the development and maintenance of all associated internal and external policies and procedures. The incumbent supports the Vaccine Ordering and Accountability Coordinator in the development of internal processes for reviewing and approving provider-submitted vaccine orders and conducting training for relevant staff. The incumbent assists the Deputy Vaccine Access and Management Director with all vaccine budget preparation and monitoring activities, including updating required CDC tools and reports. The incumbent is responsible for submitting all final vaccine orders into the CDC vaccine tracking system, VTrckS, and maintains all associated data. This position oversees the routine and influenza vaccine allocations for the north, central, and south provider regions.
Vaccine Ordering (35%)
--- Serves as the Children and Hoosier Immunization Registry Program (CHIRP) Immunization Information
--- System (IIS) Vaccine Ordering Management System (VOMS) and CDC VTrckS (Vaccine Tracking System) super-user
--- Communicates with the Deputy Vaccine Access and Management Director on a routine basis to determine the amount of available funds for vaccine purchasing
--- Updates and maintains CDC VTrckS database
--- Conducts final aggregate vaccine order review prior to submission
--- Uploads vaccine orders from CHIRP
--- Determines fund type splits for all vaccine orders each quarter
--- Conducts annual review of CDC vaccine order and vaccine purchase data reports
--- Provides recommendations for adjustments based on identified results and trends
--- Develops and monitors the vaccine order review, approval, and management processes conducted by
--- Regional Ordering and Accountability Specialist staff
--- Provides cross coverage as needed
--- Ensures all vaccine return transactions are entered into VTrckS and corrections made as necessary

Vaccine Supply (20%)
--- Oversees routine and influenza vaccine allocations for north, central, and southern provider regions, ranging between 750-800 offices
--- Participates in meetings with vaccine manufacturers and insurance plans, either as a representative for the ISDH Immunization Division, or as a complement to the Deputy Vaccine Access and Management Director
--- Prepares various reports to CDC and program staff related to vaccine issues such as inventory, vaccine shortages, backorders, warehouse, delivery, healthcare providers, and other related issues
--- Attends routine program meetings to report on issues associated with immunization provider vaccine orders, vaccine supply, and vaccine delivery

Vaccine Finance and Budget (20%)
--- Assists the Deputy Vaccine Access and Management Director with vaccine budget preparations
--- Collects data for and submits the Population Estimates Survey (PES), Cost Affordability Tool (CAT), annual Vaccine Spend Plan, monthly Vaccine Spend Plan reports, and Vaccine Purchase Estimator Tool (VPET), with the assistance of the Deputy Vaccine Access and Management Director, as needed
--- Reviews and updates Vaccine Spend Plan reports and the VPET with the assistance of the Deputy
--- Vaccine Access and Management Director, as needed

Policy and Procedure Development, Implementation, and Maintenance Support (15%)
--- Maintains knowledge of current requirements related to vaccine ordering and management
--- Serves as the subject matter expert regarding various vaccine funding sources and their associated policy and eligibility requirements
--- Assists in the formulation of policy and procedures for VFC providers concerning vaccine ordering and distribution as well as patient eligibility
--- Supports all internal standard operating procedure (SOP) and policy development and maintenance related to vaccine ordering
--- Provides guidance and thought leadership to internal teams regarding content development for online learning management system (LMS) training modules, provider training materials, and process improvement interventions
Service Delivery and Professional Development (5%)
--- Participates in continuing education and training opportunities related to agency policy, VFC policy and procedure, and CDC vaccine programs and funding mechanisms
--- Participates in division events, meetings, projects, and initiatives
Other duties as assigned (5%)
--- Supports vaccine-preventable disease outbreak response efforts, as requested

For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.
California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.

Keywords: Rose International, Indianapolis , Vaccine Finance Specialist, Accounting, Auditing , Indianapolis, Indiana

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