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Purchasing Administrative Assistant

Company: The American Legion
Location: Indianapolis
Posted on: April 10, 2021

Job Description:

GENERAL SUMMARY: Responsible for assisting in the purchasing and maintenance of all catalog inventory. ESSENTIAL FUNCTIONS: 1. Generate and send purchase orders to suppliers. 2. Updates and maintains the Product, Purchasing, and Supplier Databases. 3. Assists in maintaining the accuracy of inventory data. 4. Follows-up with suppliers to insure the receipt of purchase orders, and the timely delivery of product. 5. Sends necessary components to suppliers to aid in the production of certain items. 6. Assists in resolving any production, shipping, receiving & billing errors. 7. Identifies and resolves any product quality issues with the supplier. 8. Obtains quotes and pricing information from suppliers, and maintains supplier spreadsheets 9. Maintains communication with Customer Service regarding merchandise and delivery issues. 10. Acts as an official representative of the Emblem Sales Division at Department Conventions, Conferences, and at the National Convention as needed. Duties at convention include setting up the sales area, selling, resolving problems, packing up, and other tasks as required. 11. Identifies problems, determines and implements solutions. 12. Prepares statistical reports for management. 13. Assists Managers in all duties as directed. 14. Other duties as assigned. Job Requirements: MINIMUM SKILLS REQUIRED:Education/Technical Knowledge:One year of college or equivalent business, technical or specialized schooling to have a thorough knowledge of vocation theory and procedures. Additional Skills Needed:1. High school graduate required, college graduate preferred.2. Must be executive type person with initiative, willing to accept responsibilities3. Must have problem solving skills4. Sales and general business knowledge required5. Must have good computer skills to include data management, word processing, and graphics creation and manipulation6. Minimum three years of prior business experience required7. Must be familiar with the Advertising Specialty industry and its unique practices including knowledge of ASI pricing codes and manufacturing codes8. Must be familiar with Microsoft Office products, including Word, Excel, and Power Point.9. Must be familiar with Multichannel Order Manager software.Experience:1 year up to 3 years

Keywords: The American Legion, Indianapolis , Purchasing Administrative Assistant, Administration, Clerical , Indianapolis, Indiana

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