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Administrative Assistant

Company: Indiana University
Location: Indianapolis
Posted on: November 22, 2021

Job Description:

Department

STEM EDUCATION INNOVATION RSCH (IN-SERI-IUINA)

Department Information

The STEM Education Innovation & Research Institute (SEIRI) serves as the hub of science, technology, engineering, and mathematics (STEM) education innovation, research, evaluation, and consultation. SEIRI brings together expert educational researchers with scientists and discipline-based educational researchers to inform and reform undergraduate and graduate education across IUPUI's campus and beyond. The STEM Education Innovation & Research Institute (SEIRI) serves as the hub of science, technology, engineering, and mathematics (STEM) education innovation, research, evaluation, and consultation. SEIRI brings together expert educational researchers with scientists and discipline-based educational researchers to inform and reform undergraduate and graduate education across IUPUI's campus and beyond.

Job Summary

The Administrative Assistant facilitates the efficient operation of SEIRI by performing a variety of clerical and administrative tasks. The Administrative Assistant supports day-to-day operations including ordering, managing meetings for Executive Director and staff, and arranging technology needs. Will be responsible to communicate to faculty, staff, and students regarding policies and procedures. Manage the Executive Director's calendar, schedule, and coordinate meetings with other office representatives within the university, as well as with representatives from government, business, and other university constituents and stakeholders.

General Responsibilities:

  • Provides administrative support to executives, exercising confidentiality, tact and diplomacy.
  • Utilizes business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc.
  • Receives, screens, and directs incoming calls, visitors, mail, and email promptly, courteously, and accurately
  • Manages executive's calendar, meetings, travel, correspondence, and budget.
  • Acts as informal resource for colleagues with less experience; responds to more complex or escalated inquiries
  • Identifies, enhances, and follows specific processes and procedures to maximize the efficiencies of the business to which the support is being provided.
  • May perform other duties related to maintaining an internal website and/or working with social media.
    Qualifications

    EDUCATION

    Required
    • High school diploma or GED WORK EXPERIENCE

      Required
      • 4 years of relevant experienceCombinations of related education and experience may be considered.

        SKILLS
        • Excellent organizational skills
        • Demonstrated ability to maintain confidential information
        • Strong communication and listening skills
        • Excellent collaboration and team building skills
        • Demonstrates excellent judgment and decision making skills
        • Effective conflict management skills
          Working Conditions / Demands

          This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

          Job Classification

          Career Level: Mastery

          FLSA: Nonexempt

          Job Function: General Administration

          Job Family: Administrative Support

          Click here to learn more about Indiana University's Job Framework.

          Posting Disclaimer

          Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.

          This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

          If you wish to include a cover letter, you may include it with your resume when uploading attachments.

          New employees will be provided with information regarding Indiana University's COVID-19 vaccine policy, which includes the opportunity to request an exemption. To learn more, view our COVID-19 vaccine information page.

          Equal Employment Opportunity

          Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment without regard to age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.

          Campus Safety and Security

          The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at or by visiting IUPD.

          Contact Us

          Request Support
          Telephone:

Keywords: Indiana University, Indianapolis , Administrative Assistant, Administration, Clerical , Indianapolis, Indiana

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