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Downtown Administrative Assistant

Company: Eleven Fifty Academy
Location: Indianapolis
Posted on: November 22, 2021

Job Description:

About Us

Prolific entrepreneur and inventor Scott A. Jones launched Eleven Fifty Academy in 2014. With a $2 million grant from the Scott A. Jones Foundation and with software development experts from his previous entrepreneurial ventures, Scott brought a coding immersion training program to the Midwest in order to meet the ever-increasing and urgent need for highly trained software developers. Eleven Fifty delivers relevant instruction within a true development environment while teaching tools that support workflow, teamwork, and code management. The college offers a variety of Software Development and Cybersecurity courses.

Eleven Fifty Academy is a 501(c)(3) nonprofit code academy and was the first coding bootcamp in Indiana. We believe in impacting the lives of students by providing relevant coding skills for the most in-demand jobs in today's tech ecosystem.

Job Brief: The downtown Administrative Assistant is the "first contact" person who contributes to a positive culture of caring at Eleven Fifty Academy. The person in this role manages the front desk and maintains orderliness within the facility.

Job Responsibilities:

  • Manage the front desk maintaining an ongoing record of staff, students, and guests visiting the facility.
  • Check for COVID-19 vaccination status according to the most recent Eleven Fifty Academy policy.
  • Offer outstanding customer service to students, employees, and guests serving as a builder of healthy community.
  • Exhibit professionalism, confidentiality, and a "team" mentality in all situations.
  • Answer general questions regarding the mission and operation of Eleven Fifty Academy.
  • Work directly with the Security Officer to ensure safety and security of people and property.
  • Work cooperatively with administrative, managerial, and executive staff.
  • Assist in the planning and facilitation of internal and external events.
  • Prepare and provide welcome packages to new students and staff upon first day with Eleven Fifty and keep inventory of products.
  • Distribute packages and mail.
  • Ensure that office space and classrooms are kept clean, clutter-free, and professional in appearance.
  • Monitor facility upkeep and schedule repairs or maintenance to furnishings and equipment.
  • Monitor the availability of office supplies, snacks, and refreshments and keep them replenished.
  • Upon request, order and distribute meals and refreshments for executive or guest meetings and when classes are in session.
  • Be available to help set up and clean up for meals and events ensuring that the facility in kept in optimal condition.
    • Self-starter who can work independently
    • Prior customer service experience
    • Pleasant and engaging personality
    • Strong communication and collaboration skills
    • Ability to multi-task
    • Driven to complete tasks with attention to detail
    • Positive and upbeat attitude
    • Servant leadership attitude combined with "whatever it takes" mindset
    • Must be able to lift at least 15 pounds on a regular basis
    • High school diploma; some college preferred

      This specification is intended to indicate management's designation of the position's essential functions, which include the kinds of tasks and levels of work difficulty that will be required of positions given this title and shall not be construed as declaring the entire description of specific duties and responsibilities of any particular positions. It is not intended to limit, or in any way modify, the right of any supervisor to assign, direct, and control the work of employees under his/her supervision.

Keywords: Eleven Fifty Academy, Indianapolis , Downtown Administrative Assistant, Administration, Clerical , Indianapolis, Indiana

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