Entry Level Administrative & Accounting Coordinator

Company: Wheaton Van Lines
Location: Indianapolis
Posted on: May 16, 2022

Job Description:

Job Description At Wheaton Moving & Storage we strive to deliver world-class service to our customers. If you are looking for an opportunity to provide both behind-the-scenes administrative support and great frontline customer service to our customers, this is a wonderful opportunity. The right candidate will have entry-level experience in bookkeeping/accounting and customer service. We are looking for someone with great organizational skills, and exceptional internal and external customer service skills. If you are passionate about doing things right the first time while delivering outstanding customer service, we would like to hear from you KEY RESPONSIBILITIES: Work within the accounting software to make accounting and bookkeeping entries Develop, distribute, and manage company performance reports Process the company---s Accounts Payable and Accounts Receivable functions Receive, respond to, and direct inbound phone calls and online inquiries. Make outbound calls as necessary. Schedule and coordinate sales appointments for salespeople Assist Move Managers and Operations department Following up with customers and confirming move details with customers Arranging third party services with third party companies Make customer, agent, contractor, or driver check-in calls Create and distribute driver settlement reports and manage related inquiries Work with Office Accounting Manager and corporate office to ensure timely and accurate month-end closings Sort, scan, rate driver paperwork Prepare daily job files Deliver and retrieve information from drivers on the road Greet walk-in drivers and customers ESSENTIAL FUNCTIONS: Must have the ability to sit at a desk and in front of a computer for prolonged periods of time. The position is ---in-office.--- While performing the duties of this job, the employee is regularly required to talk or hear. Must have the ability to manage stress. The employee is occasionally required to sit, stand, and walk; use hands to finger, handle and feel; and reach with hands and arms. Specific vision abilities required by this job include appropriate vision needed to read a computer screen, paper forms, and correspondence. REQUIRED EXPERIENCE: Computer proficient. Knowledge of basic accounting principles and software is helpful, but not necessary. Excellent internal and external customer service skills. Excellent and professional verbal communication and interaction with the public. Good organizational skills. Dependable and punctual. Ability to prioritize, work with minimal supervision, and effectively under pressure with deadlines. Ability to multi-task and work well with others. Ability to respond to inquiries or concerns from customers, vendors, and employees. Ability to effectively present information and respond to questions from customers, vendors, and employees with a pleasant demeanor. EDUCATIONAL REQUIREMENTS: High school diploma or equivalent experience. COMPANY BENEFITS: Health, Dental, Vision, Generous PTO, Community Care Day, Floating Holiday, Wellness Opportunities, 401k with company match, and ESOP

Keywords: Wheaton Van Lines, Indianapolis , Entry Level Administrative & Accounting Coordinator, Administration, Clerical , Indianapolis, Indiana