Operations Administrative Assistant

Company: Lamar Advertising Company
Location: Indianapolis
Posted on: May 16, 2022

Job Description:

If you enjoy providing administrative support to an appreciative group, we have a great opportunity for you! We're looking for a self-motivated person with excellent time management skills to support our Operations Manager. Our Lamar office in Indianapolis, Indiana is now hiring a new Operations Administrative Assistant to help us manage outdoor advertising campaigns in Indianapolis, IN and the surrounding areas.

Company Overview:

Lamar Advertising is one of the largest outdoor advertising companies in the world. Lamar offers advertisers a variety of advertising formats, helping both local businesses and national brands stand out from the competition. We live by the Golden Rule, and we operate with honesty and integrity in every aspect of our business. We are open with our employees, transparent with our customers, and loyal to the communities in which we serve. We have been in business for over 100 years, and we have stayed true to our mission and values. While Lamar is a large company, each office has its own culture and family atmosphere, making employees feel connected both locally and nationally.

Want to hear more about Lamar? Check out these videos:

* About Us
* Giving Back Program

Benefits Overview:

We offer a competitive and comprehensive compensation & benefits package for all full-time employees. Some of our benefit offerings include, but are not limited to, multiple medical plan options, dental and vision insurance, paid vacation/sick time, 401K plan, and incentivized wellness programs.

Compensation Overview:

The hourly range for this position is $18 - $20 / hour, dependent on relevant experience and qualifications.

Essential Functions and Responsibilities:

* Provide administrative support for all Operation's needs
* Organize and prioritize large volumes of information and phone calls
* Answer phones take messages or field/answer all routine and non-routine questions, Work in cooperation with other Assistants to cover phones
* Type and design general correspondences, memos, charts, tables, graphs, business plans, etc. Proofread for spelling, grammar, and layout, making appropriate changes
* Establish, develop, maintain and update filing system for the Operations Manager. Retrieve information from files when needed
* Act as a liaison with other departments and outside agencies. Handle confidential and non-routine information and explain policies when necessary
* Work independently and/or within a team on special nonrecurring and ongoing projects
* Acts as project manager for special projects, at the request of the Operations Manager, which may include: planning and coordinating presentations, disseminating information

Knowledge, Skill, and Ability Requirements:

* Ability to speak on a one-to-one basis using appropriate vocabulary and grammar to obtain information and explain policies and procedures
* Skill in speaking with persons of various social, cultural, economic, and educational backgrounds
* Skill in setting priorities which accurately reflect the importance of job responsibilities
* Ability to manage a multi-line phone system
* Must have knowledge of office administrative procedures, and knowledge of use and operation of standard office equipment, at a level generally acquired through 2+ years related experience
* Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software
* Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy
* Some analytical ability is required in order to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work
* Skill in writing grammatically correct business correspondence
* Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines
* Strong work ethic - someone who takes great pride in professionalism, responsibility, and is proactive
* Must be proficient with computer software such as Microsoft Office, database and presentation software

Education and Experience Requirements:

* Minimum high school diploma or equivalent
* A minimum of 1 year of office experience
* 2 years of computer software use in an office setting preferred
* Preferred Certifications: CDL

Physical Demands and Work Environment:

* The primary work environment for this position is an office
* The physical demands for this position include moderate lifting, pushing, reaching, seeing (with a focus on reading and acuity), sitting more than 50% of the time, standing, stooping, talking, turning, and walking
* Nights spent away from home are less than 10%

Lamar is an EOE/AA: Minorities/Females/Disabled/Protected Veterans or any other State or Federally protected characteristic

Disability Self-Identification: When applying for a job with Lamar, you will be asked to voluntarily self-identify whether you have a disability. Please take a moment to watch this video for clarification on why we're asking for this information!

California Resident Disclaimer: California Residents - Lamar collects personal information in the ordinary course of considering job applicants. This information may include, for example, name, address, phone number and other contact information, employment history and reference contact information, and any other information provided by an applicant to Lamar. By submitting an application, you consent to the use or sharing of this personal information solely for the purpose of consideration for employment by Lamar. Lamar will not sell this information.

Federal Vaccine Mandate: As a federal contractor, Lamar may be required to comply with federal contractor COVID-19 vaccine mandates depending on the outcome of pending litigation. If these mandates are upheld, at time of hire, all employees would be required a) to submit their vaccination status and b) to submit proof of their vaccination. If an accommodation request is necessary, you will have the opportunity to submit a request after you receive a conditional offer of employment, if selected to fill this role. All accommodation requests are subject to review and could result in a denial.

#Reg55ID

Keywords: Lamar Advertising Company, Indianapolis , Operations Administrative Assistant, Administration, Clerical , Indianapolis, Indiana