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Academic Advising Office Coordinator

Company: Ivy Tech Community College
Location: Indianapolis
Posted on: January 26, 2023

Job Description:

Academic Advising Office Coordinator

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Job no: 511376

Work type: Full Time Hourly

Location: Lafayette, IN

Categories: Office/Clerical

General Description of Position:
Provide general clerical support for the Academic Advising Office. Serves as the Academic Advising receptionist to greet all visitors and students. This position also conducts other general clerical assignments. This position reports to the Director of Advising.

Major Responsibilities:

Perform office and clerical functions related to Academic Advising.
Support Director of Academic Advising in administrative functions.
Make travel arrangements, prepare travel requests and travel reimbursement and other expense reimbursement requests for staff. Serves as office assistant/receptionist and provides office support for the Director of Academic Advising.

Type correspondence, reports, and other documents as requested. Proofread for accuracy and produce final copy for distribution. Distribute materials to staff as needed.
Process incoming/outgoing mail.
Receive calls for Office of Academic Advising and route appropriately to on and off-campus resources as needed.
Serve as main front desk contact for students and visitors, making appointments and providing resources as needed.
Maintain inventories and order office supplies. Use standard office information technology to manage appointments, prepare documents, and other forms of communication as requested.
Maintain a professional appearance on desks, shelves, tables, and other public spaces in the Advising Center and reception area to provide a professional atmosphere for students and visitors.
Other duties as assigned.
Conduct all activities with an appreciation and respect for diversity of people, styles, and views. Promote same as an integral part of one's work.

Minimum Qualifications:

Associates degree in related field and three years of work experience required.


No waiting period to enroll in benefits.
Employer contribution to retirement plan.
Excellent benefits, including voluntary benefits: medical, dental, vision, retirement, life insurance, spouse/child life insurance, fee remission, LTD, STD, Identity Guard, etc.
Paid time off: vacation and sick.
Paid holidays: 8 days plus winter break between December 25th and January 1st.
Free tuition for employee and dependents.
Professional Development opportunities.

Other Requirements:

Must be able to handle confidential information with discretion and maturity. Must have ability to communicate effectively orally and in writing, in person, and by telephone. Extensive experience in working with members of the public.
Selected candidate for employment will be subject to pre-employment background checks, including criminal history check, and any offer of employment will be contingent upon that outcome.

Work Hours:

Hiring Range:

Diversity Statement:

Diversity: At Ivy Tech Community College we honor and appreciate the diversity of our students, employees, and community. Ivy Tech seeks to embody individuals who vary in terms of race, national/ethnic origin, gender identity, sexual orientation, age, physical and mental ability, socioeconomic status, religious preference, veteran status, and citizenship, in the service of learning.
Equity: Ivy Tech Community College seeks to create opportunities for historically underrepresented populations to have equal access in hiring, compensating, promoting, providing services for, educating, and overall support.
Belonging: The active, intentional and ongoing engagement Ivy Tech Community College has with diversity - in its college community, in its curriculum, in its offices and workplace, and in the communities, it serves. A sense of belonging refers to real and perceived social support on campus or in one's department, a feeling or sensation of connectedness, and the experience of mattering or feeling cared about, accepted, respected, valued by, and important to the campus community, including peers, colleagues, faculty, and staff. Ivy Tech seeks to provide a sustained welcoming and protected environment for all people, regardless of their background and identity, as all belong at Ivy Tech.

Special Instructions to Applicants:

Attach a cover letter, resume, and 3 professional references (names, address, phone number).
Copies of transcripts may be required at time of interview. Original hard copies of transcripts will be required at time of hire.

Advertised: 20 Jan 2023 US Eastern Standard Time

Applications close: 07 Apr 2023 US Eastern Daylight Time

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Keywords: Ivy Tech Community College, Indianapolis , Academic Advising Office Coordinator, Administration, Clerical , Indianapolis, Indiana

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