Academic Advising Office Coordinator
Company: Ivy Tech Community College
Posted on: January 26, 2023
Academic Advising Office Coordinator
Job no: 511376
Work type: Full Time Hourly
Location: Lafayette, IN
General Description of Position:
Provide general clerical support for the Academic Advising Office.
Serves as the Academic Advising receptionist to greet all visitors
and students. This position also conducts other general clerical
assignments. This position reports to the Director of Advising.
Perform office and clerical functions related to Academic
Support Director of Academic Advising in administrative
Make travel arrangements, prepare travel requests and travel
reimbursement and other expense reimbursement requests for staff.
Serves as office assistant/receptionist and provides office support
for the Director of Academic Advising.
Type correspondence, reports, and other documents as requested.
Proofread for accuracy and produce final copy for distribution.
Distribute materials to staff as needed.
Process incoming/outgoing mail.
Receive calls for Office of Academic Advising and route
appropriately to on and off-campus resources as needed.
Serve as main front desk contact for students and visitors, making
appointments and providing resources as needed.
Maintain inventories and order office supplies. Use standard office
information technology to manage appointments, prepare documents,
and other forms of communication as requested.
Maintain a professional appearance on desks, shelves, tables, and
other public spaces in the Advising Center and reception area to
provide a professional atmosphere for students and visitors.
Other duties as assigned.
Conduct all activities with an appreciation and respect for
diversity of people, styles, and views. Promote same as an integral
part of one's work.
Associates degree in related field and three years of work
No waiting period to enroll in benefits.
Employer contribution to retirement plan.
Excellent benefits, including voluntary benefits: medical, dental,
vision, retirement, life insurance, spouse/child life insurance,
fee remission, LTD, STD, Identity Guard, etc.
Paid time off: vacation and sick.
Paid holidays: 8 days plus winter break between December 25th and
Free tuition for employee and dependents.
Professional Development opportunities.
Must be able to handle confidential information with discretion and
maturity. Must have ability to communicate effectively orally and
in writing, in person, and by telephone. Extensive experience in
working with members of the public.
Selected candidate for employment will be subject to pre-employment
background checks, including criminal history check, and any offer
of employment will be contingent upon that outcome.
Diversity: At Ivy Tech Community College we honor and appreciate
the diversity of our students, employees, and community. Ivy Tech
seeks to embody individuals who vary in terms of race,
national/ethnic origin, gender identity, sexual orientation, age,
physical and mental ability, socioeconomic status, religious
preference, veteran status, and citizenship, in the service of
Equity: Ivy Tech Community College seeks to create opportunities
for historically underrepresented populations to have equal access
in hiring, compensating, promoting, providing services for,
educating, and overall support.
Belonging: The active, intentional and ongoing engagement Ivy Tech
Community College has with diversity - in its college community, in
its curriculum, in its offices and workplace, and in the
communities, it serves. A sense of belonging refers to real and
perceived social support on campus or in one's department, a
feeling or sensation of connectedness, and the experience of
mattering or feeling cared about, accepted, respected, valued by,
and important to the campus community, including peers, colleagues,
faculty, and staff. Ivy Tech seeks to provide a sustained welcoming
and protected environment for all people, regardless of their
background and identity, as all belong at Ivy Tech.
Special Instructions to Applicants:
Attach a cover letter, resume, and 3 professional references
(names, address, phone number).
Copies of transcripts may be required at time of interview.
Original hard copies of transcripts will be required at time of
Advertised: 20 Jan 2023 US Eastern Standard Time
Applications close: 07 Apr 2023 US Eastern Daylight Time
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Keywords: Ivy Tech Community College, Indianapolis , Academic Advising Office Coordinator, Administration, Clerical , Indianapolis, Indiana
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