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Administrative Assistant - Contract Administrator

Company: Ivy Tech Community College
Location: Indianapolis
Posted on: January 27, 2023

Job Description:

Administrative Assistant - Contract Administrator

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Job no: 510193

Work type: Full Time Hourly

Location: Indianapolis, IN

Categories: Administrative/Professional

General Description of Position:
This position provides coordination and comprehensive support in the management of the section building, supplemental pay request, and adjunct faculty contract team

Major Responsibilities:

* Collaborate with deans and chairs to construct and maintain accurate records of courses and adjunct faculty contracts.
* Coordinate with facilities scheduler to assign classes to rooms
*Generate instructor contracts
*Process substitution, extra pays, and faculty loading sheets.
* Generate reports and distribute to stakeholders as needed
* Maintain open lines of communication with other departments.
* Demonstrate customer service and student advocacy through approachability, adaptability, strong problem-solving and genuine desire to support student success.
* Engage in behaviors that reflect a commitment to diversity and create an inclusive environment where all people are valued and supported.
* Employ Critical thinking to achieve efficient, professional solutions to problems, questions, or issues for internal and external customers

The above list of duties is not to be construed as an exhaustive list. Other duties logically associated with the position may be assigned. Because of the nature and scope of responsibility, a few evenings and weekends will be required each academic term. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA).

Minimum Qualifications:
* Associate's Degree from a regionally accredited higher education institution
* Experience with Banner or other student information system
* Strong attention to detail
* Excellent oral and written communication skills
* The ability to move around freely in an office environment, reach into filing cabinets and to lift and move up to 30 pounds

Preferred Qualifications:
* Bachelor's degree or significant number of hours beyond associates degree
* Three to five years prior work experience as an administrative assistant
* Prior experience working in higher education

Other Requirements:

Work Hours:

Hiring Range:

Team Ivy Referral:

Special Instructions to Applicants:

Advertised: 20 Jun 2022 US Eastern Daylight Time

Applications close:

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Keywords: Ivy Tech Community College, Indianapolis , Administrative Assistant - Contract Administrator, Administration, Clerical , Indianapolis, Indiana

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