Administrative Assistant - TRIO/Student Support Services
Company: Ivy Tech Community College
Location: Indianapolis
Posted on: January 27, 2023
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Job Description:
Administrative Assistant - TRIO/Student Support Services
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Job no: 511360
Work type: Full Time Hourly
Location: Richmond, IN
Categories: Office/Clerical, Student Affairs/Student Services
General Description of Position:
Provides direct administrative support to the Student Support
Services Program by scheduling appointments, handling
correspondence with students, developing correspondence through a
variety of media for communicating with internal and external
publics, and assisting with tracking of expenses.
Major Responsibilities:
Present a professional, helpful atmosphere and positive attitude
for SSS students, staff, visitors and callers.
Provide customer service by greeting students and visitors,
answering incoming calls, and directing as needed and/or providing
appropriate information and successful resolution of routine
administrative issues relative to SSS.
Provide administrative support to the SSS Director and generally to
the program. , including the maintenance of calendars, collection
and compilation of data, preparation of correspondence and other
materials, operation of standard office equipment (copier/fax
machine/scanner), supply ordering and inventory, as well as the
processing of requisitions, invoices and other requests.
Track program expenditures and maintain budgets using Excel.
Maintain up-to-date knowledge of college procedures and regulations
as they pertain to college policies and daily grant operations.
Maintain student records, update participant files and information
as needed, as well as assist with necessary tracking using
StudentAccess (data management system).
Support SSS Director with the grant's federal annual performance
review (APR).
Coordinate travel and all travel related arrangements
(accommodations, conference registrations, etc.) for staff and
participating students.
Support the Director in monitoring and updating the inventory of
all program assets (i.e.: computers, printers, software, textbooks,
test materials, etc.).
Handle routine tasks pertaining to the successful execution of the
program, including submitting work orders, obtaining hospitality
items and setting up as needed.
Assist with the supervision of volunteers and work study
students.
Work in collaboration as a member of the Focused Team and the
Division of Student Success.
Exhibit sensitivity toward SSS participants while honoring the
confidentiality and privacy of student records, as well as
sensitive information.
Provide service excellence through courteous, informed, accessible
and professional engagement.
Perform other duties as assigned.
Minimum Qualifications:
Associate degree and three years of experience, or five years of
secretarial experience without a degree.
Excellent human relations, organizational and independent work
skills required.
Clear and concise written communication skills and good
proofreading skills required.
Proficient computer skills and knowledge of Microsoft applications
including Word, Publisher, Excel and PowerPoint required.
Preferred Qualifications:
The ideal candidate will possess a strong commitment to diversity
and academic success for educationally disadvantaged youth.
Other Requirements:
Work Hours:
Hiring Range:
Team Ivy Referral:
Special Instructions to Applicants:
Anyone interested in applying for this position must submit a
resume, letter of interest and (3) professional references via this
website to ensure consideration.
Advertised: 19 Jan 2023 US Eastern Standard Time
Applications close:
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Keywords: Ivy Tech Community College, Indianapolis , Administrative Assistant - TRIO/Student Support Services, Administration, Clerical , Indianapolis, Indiana
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