Executive Administrative Assistant

Company: California Closets
Location: Indianapolis
Posted on: May 28, 2023

Job Description:

Summary: California Closets is looking for an experienced Administrative Assistant to join our growing team at our Indianapolis, IN Headquarters. As our Executive Administrative Assistant, you will be the first point of contact at headquarters and will provide administrative support for leaders across the organization as we strive to Design Better Lives. You will be responsible for ensuring that facility services at our headquarters are coordinated in a high quality and cost-efficient manner. This role will -also managing all company events and executive travel and calendar oversight. -Specific Duties and Responsibilities: -

• Greet and provide assistance to all visitors, always ensuring a great first impression of our company
• Answer, screen and forward incoming corporate phone calls while providing basic information and solutions as appropriate
• Maintain professional, creative, and inspiring office environment by overseeing the keeping the kitchen, conference rooms ad offices tidy and organized during the day
• Order and restock necessary materials and supplies for the kitchen, bathroom, conference rooms and offices
• Provide administrative support to the Executive Team
• Assist with travel arrangements for executives
• Develop tools and policies to aid in smooth office operations
• Coordinate & manage new hire checklist
• Coordinate meeting catering requests
• Manage and sort daily mail
• Assist with shipping domestic and international packages via FedEx, UPS, USPS etc.
• Assist with administrative requests as necessary and support day to day office operations Qualifications:
  • HS Diploma Required, Some College (and/or Bachelor degree) Preferred
  • Minimum 4 years relevant experience and has worked in a similar role
  • Professional & courteous demeanor
  • Proficient with Microsoft Office Suite, slack, salesforce and google suite
  • Experience with managing multiple email distribution lists, electronic file organization including file sharing, scanning, copying and printing
  • Demonstrated ability to multi-task and prioritize work with strong attention to detail, even with frequent interruptions.
  • Highly proactive. Takes ownership to anticipate needs and adept at managing up and across the organization to ensure work is completed in a timely and accurate manner.
    • Customer service focused, takes initiative to add value, and collaborates in a manner that holds team success top-of-mind.
    • Strong organizational, project management and problem-solving skills
    • Great attitude; hardworking, positive, team-oriented, empathetic/strong understanding of people/teams
    • Quick learner with ability to understand new concepts and eventually add suggestions for improvement
    • Ability to work in a fast-paced environment and meet deadlines Employee Benefits:
      • Salary
      • Medical, Dental, Vision Health insurance
      • 401K Match Program
      • Paid PTO and Sick Leave
      • Product allowance Physical Demands
        • Flexible work hours may include weekends, early morning and/or late evening depending on business needs.
        • Ability to work in an office environment including sitting, standing, and operating office equipment.
        • Moderate travel required.

Keywords: California Closets, Indianapolis , Executive Administrative Assistant, Administration, Clerical , Indianapolis, Indiana