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Administrative Assistant

Company: AmeriCold Logistics
Location: Indianapolis
Posted on: July 9, 2024

Job Description:

Primary Responsibility :Perform various routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.What You'll Do :o
Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.o
Arrange conference, meeting, or travel reservations for office personnel.o
Complete forms in accordance with company procedures.o
Compose, type, and distribute meeting notes, routine correspondence, and reports.o
Conduct searches to find needed information, using such sources as the Internet.o
Establish work procedures or schedules and keep track of the daily work of clerical staff.o
Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.o
Locate and attach appropriate files to incoming correspondence requiring replies.o
Mail newsletters, promotional material, or other information.o
Maintain scheduling and event calendars.o
Make copies of correspondence or other printed material.o
Manage projects or contribute to committee or team work.o
Open, read, route, and distribute incoming mail or other materials and answer routine letters.o
Operate electronic mail systems and coordinate the flow of information, internally or with other organizations.o
Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.o
Order and dispense supplies.o
Prepare and mail checks.o
Provide services to customers, such as order placement or account information.o
Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.o
Schedule and confirm appointments for customers, vendors or supervisors.o
Set up and maintain paper and electronic filing systems for records, correspondence, and other material.o
Follow attendance policy, show up for work on time and ready to work assigned shift.o
Other duties as requestedWhat Experience and Education You Need :o
High school diploma or general education degree (GED) preferred, oro
At least one year related work experience.What Could Set You Apart :o
Ability to work in fast-paced, deadline-oriented environment.o
Ability to learn to operate new office technologies as they are developed and implemented.o
Experienced with Warehouse Management Systemo
Experienced with Microsoft Office Suite.o
Good customer service skillso
Ability to communicate effectively with variety of individualso
Ability to pay close attention to detail.o
Must be able to relate to other people beyond giving and receiving instructions: they must get along with co-workers without exhibiting behavioral extremes; perform work activities requiring reasoning, negotiating, instructing, persuading, or speaking with others; and respond appropriately to criticism from a supervisor.o
Tools and Technology:o
Desktop computerso
Data input scanners, Scannerso
Microsoft Office Suiteo
Requires the use of a telephone, fax machine, computer terminal, calculator, and copy machinePhysical Requirements :o
Requires the ability to sit for long periods of time, with frequent interruptionso
Requires several hours per day of sitting, getting up and down from chairs, and reaching, or bendingo
Requires manual dexterity with normal hand and finger movements for typical office worko
Talking, hearing, and seeing are important elements of completing assigned taskso
May require travel by automobile and airplane up for businesso
May require a visit facility operations in temperatures at or below freezingo
May carry loads related to travel and occasionally lifts, carries, positions, or moves objects weighing up to 20 poundso
Requires the use of various electronic toolso
Requires the ability to relate to others beyond giving and receiving instructions: must partner with colleagues without exhibiting behavioral extremeso
Requires the performance of work activities including reasoning, negotiating, instructing, persuading, or speaking with others; and respond appropriately to constructive feedback from executive managementWork Environment :The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.What We Offer :Our associates know the answer to the question What's in it for me We offer best-in-class benefit programs and continuously work with our associates to ensure that our offerings meet the needs of their health and financial well-being. When you join Americold you join a values-oriented company with a clear mission. We help our customers feed the world.Americold is an Equal Opportunity/Affirmative Action Employer and complies with applicable employment laws.EOE/AA M/F/D/V DFW.

Keywords: AmeriCold Logistics, Indianapolis , Administrative Assistant, Administration, Clerical , Indianapolis, Indiana

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