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Program Management Assistant

Company: Indiana University
Location: Indianapolis
Posted on: June 9, 2024

Job Description:

DepartmentSCHOOL OF SOCIAL WORK (IN-SOCW-IUINA)Department InformationThe Indiana University School of Social Work works in collaboration with the Indiana Department of Child Services to better protect children at risk of abuse and neglect. A key to this collaboration is the creation of the Child Welfare Education and Training Partnership. The Partnership is designed to provide high quality social work education and statewide training for public child welfare employees. It provides BSW students with preparation for employment as a Family Case Manager; it allows DCS employees to enroll in the School's part-time MSW Program; and it provides state-of-the-art training to current DCS employees. This partnership is recognized nationally for its success and for its joint collaborative operation. Due to these efforts, Indiana is now seen as a model for the provision of public services that support children and families.Job SummaryDepartment-Specific Responsibilities

  • Develops training calendars and schedules for DCS staff and Partnership training teams.
  • Works closely with Partnership staff to ensure that training is delivered seamlessly.
  • Participates in processes related to scheduling including Scheduling app, Planning Calendar, Trainer Schedule, etc.
  • Works with Instructional Design Team to ensure courses are available in Canvas, updated as needed, and does some proofreading work.General Responsibilities
    • Conducts research and compiles materials and information for departmental programs.
    • Prepares records of program activities; oversees and ensures the timely processing and delivery of required materials.
    • Reviews the policies and procedures involved in departmental programs; suggests improvements; and ensures that rules comply with university standards.
    • Analyzes data and information generated or produced by program; writes reports and other written materials based on this data.
    • Verifies the accuracy of all data and information used or generated by program; resolves any discrepancies or problems.
    • Responds to requests for program information by staff, students, and faculty; handles any necessary correspondence.
    • Serves as liaison for all scheduling needs and exchanges information with internal staff and stakeholders.QualificationsEDUCATIONRequired
      • High school diploma or equivalent (such as HSED or GED). WORK EXPERIENCERequired
        • 4 years of related work experience. SKILLSRequired
          • Proficient communication skills.
          • Maintains a high degree of professionalism.
          • Demonstrated time management and priority setting skills.
          • Demonstrates a high commitment to quality.
          • Possesses flexibility to work in a fast paced, dynamic environment.
          • Highly thorough and dependable.
          • Possesses a high degree of initiative.
          • Ability to build strong customer relationships.Working Conditions / DemandsThis role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.Additional InformationThis position is grant funded with expected annual renewals. Renewals are contingent on the availability of grant funds. Work Location3901 West 86th StreetSuite 450Indianapolis, Indiana 46268Benefits OverviewFor full-time staff employees, Indiana University offers a wide array of benefits including:
            • Multiple plan options for medical insurance
            • Dental insurance
            • Health Savings Account with generous IU contribution
            • Life insurance, LTD, and AD&D options
            • Base retirement plan contribution from IU, subject to vesting
            • Additional supplemental retirement plan options
            • Tuition benefit for IU classes
            • 10 paid holidays per year
            • Generous Paid Time Off
            • Paid Parental Leave
            • Employee Assistance Program (EAP)Learn more about our benefits by reviewing our online Benefits Brochure.Job ClassificationCareer Level: MasteryFLSA: NonexemptJob Function: General AdministrationJob Family: Program ManagementClick here to learn more about Indiana University's Job Framework.Posting DisclaimerThis posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.If you wish to include a cover letter, you may include it with your resume when uploading attachments.Equal Employment OpportunityIndiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.Campus Safety and SecurityThe Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at or by visiting IUPD.Contact UsRequest SupportTelephone: 812-856-1234

Keywords: Indiana University, Indianapolis , Program Management Assistant, Executive , Indianapolis, Indiana

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