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Patient Service Coordinator - Sports Medicine

Company: OrthoIndy Hospital Northwest
Location: Indianapolis
Posted on: September 19, 2023

Job Description:

Facility: OrthoIndy Northwest, Indianapolis IN
Department: Support Services, Telecom
Shift Details: Full-time day shift, Monday-Friday, 8 am - 5 pm, to support our Sports Medicine physicians. Remote position after approximately 90 days of in-office training. Full benefits included!

At OrthoIndy everything we do is about creating a caring, connected and committed workforce that directly improves the quality of life for our employees and customers.

Be part of something great!

At OrthoIndy, we provide leading-edge bone, joint, spineand muscle care from 12 OrthoIndy locations throughout Central Indiana, stayingtrue to our mission and our patients by offering a full range of procedures andtreatment options. We have over 80physicians in our practice and we continue to be one of the most highlyrespected and trusted orthopedic practices in the Midwest. OrthoIndy has received national recognitionfor patient safety and orthopedic excellence and our philosophy is aphysician-owned hospital model where patients experience superior service,safety and patient satisfaction because physicians are involved in every aspectof your care.

General Statement of Duties:

The Patient Service Coordinator serves as the main point of contact for assigned Physicians. The Coordinator establishes a patient friendly environment to facilitate communication between patients and OrthoIndy. Primary areas of focus include inbound and outbound appointment scheduling, triage of patient questions, insurance verification and authorization, surgery scheduling, and daily problem solving to ensure patients expectations and needs are met.

Essential Duties:

  • Serves as the primary contact for assigned Physicians and private employees, OrthoIndy Hospital facility scheduling, and outside facilities when scheduling surgery. Maintains rapport with Physicians, privates, and coworkers, ensuring satisfaction. Handles patient phone calls, tasking, and messages in the OrthoIndy electronic medical record on various queue lines. Schedules clinic appointments and obtains referrals or insurance authorizations as needed. Organizes appropriate coordination with other hospital departments when special surgical needs occur. Schedules and completes insurance precertification for clinic injections (typically hyaluronic acid) for assigned providers.
  • Maintains clinic schedules for assigned Physicians. Schedules all patient appointments for designated Physicians and reschedules when necessary, following Physician scheduling protocols. Organizes add-ons and cancelled clinic appointments. Communicates with Clinic leadership to ensure coordination of clinic space and staffing. Blocks Physician template for meetings, vacations, and rescheduled patients as needed due to schedule changes. Maintains clinic schedules. Monitors and audits Physician schedules and make corrections as needed. Communicates with providers to identify opportunities to maximize schedule productivity. Ensures appointment note lines include detailed information about previous treatment, including; MRI, labs, or Physical Therapy to ensure health information management department obtains the medical records before the office visit. Manages and monitors new patient forms via email to ensure completion before office visits. Responsible for appointment recall management per established protocol. Completes fax referrals and online appointment requests to ensure timely scheduling.
  • Patient Triage - Performs general telephone triage of patient medical problems and concerns per policy. Responsible for gathering complete and appropriate medical information to assist the medical staff with patient care. Ensures proper information gathering to eliminate unnecessary return calls on the part of the medical team. Responds to patient messages promptly by gathering information for providers and answering voice messages. Calls providers regarding more urgent patient problems based on established policy. Follows prescription refill policy to ensure organized and coordinated care for each patient. Verifies pharmacy information in electronic medical record program and prescription orders with the pharmacist if questions or concerns develop with e-prescription. Completes prior authorization requests for medications. Calls patients in order to communicate treatment changes.
  • Responds to calls, emails, complaints, and queries that patients might have about the surgery scheduling process. Provides information and updates in regards to patient surgery schedules. Schedules post-surgical appointments with surgeons, the Physical Therapy department, or private staff during the surgery scheduling process to ensure coordination of care. Coordinates and prepares the patient for surgery, including; any necessary preoperative medical appointments, educational sessions, blood donations, equipment, benefits, and precertification. Reviews all needed medical records and history from patients to endure pre-assessment testing trigger questions are answered appropriately. Takes reservations for surgeries and schedules a date based on the surgeon's availability and the medical condition of patients. Responsible for communicating the time, date, and location of surgery to the patient and patient representative. Informs patient and any involved third party about "things to do" before and after surgeries. Follows surgeon instructions to coordinate special equipment needs for each patient.
  • Obtains CPT and Diagnosis codes from the physician when missing or incomplete. Pre-operatively notifies ordering surgeon if insurance authorization does not include all CPT codes submitted. Takes appropriate steps to verify ordering surgeon received the notification.
  • Supplies self-pay patients with written or verbal estimates of surgical codes and fees upon request. Instructs self-pay patients on surgery estimates and pre-payment protocol.
  • Supports departmental and corporate strategic plans and ensures successful implementation.
  • Supports company and department quality assurance initiatives and goals.
  • Responsible for backing up other employees, which may include changing stations or assignments.

  • High School Diploma/GED required
  • Associate's degree preferred
  • Specialty training beyond high school required; I.e. Medical office certification and/or some college
  • 2-4 years of related experience required; 4-6 years preferred
  • 1 year of experience of OrthoIndy experience preferred with specialty training
    OrthoIndy is an Equal Opportunity Employer

Keywords: OrthoIndy Hospital Northwest, Indianapolis , Patient Service Coordinator - Sports Medicine, Healthcare , Indianapolis, Indiana

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