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Sr. IT Project Manager

Company: Brooksource
Location: Indianapolis
Posted on: June 25, 2022

Job Description:

Title: PMO Project Manager Duration: 6-month contract to hireLocation: Indianapolis, IN OR Grand Rapids, MI OR Chicago, ILOverview:The Project Manager role serves in the Firmwide Information Technology (FIT) Project Management Office, to provide project management services for the firm's assigned internal projects.Responsibilities:85% of time spent is as follows:Manage assigned projects, typically requiring three or more months duration and the efforts of a multi-skilled/multi-functional team. These projects typically impact one or more business units (and in some instances firmwide) and support the needs to improve and/or transform the subject business(es). These projects also compete for resources, funding, and prioritization with other projects, thus requiring cross project coordination and interorganizational negotiation and validation as required.Work closely with the Capacity & Governance Manager and applicable Resource Managers and Stakeholders to transition a project from the Initiate to the Planning phase, continuing to manage the project through Execution, Control and Close Phases. Also, work with Product Owners to transition project solutions delivered into ongoing operations. This includes, but is not limited to, the following activities as required based on project size and complexity:Initiation and Planning

  • Establish project collaboration tools (i.e. Office 365 Teams site, Team SharePoint site, and/or ADO project site)
  • Work with project sponsor(s) and other Executive stakeholders to finalize project objectives, update business case and prepare project charter
  • Obtain sign-off from sponsor on the project charter
  • Work with Capacity & Governance Manager as well as applicable Resource Managers, identify and acquire project resources
  • Develop project approach, plans to meet stated project objectives and functional as well as non-functional requirements (such as product backlog, WBS, budget, schedule, procurements, third-party contractors, etc.)
  • Work with Solution Architect and key Stakeholder subject matter experts to articulate solution design and approach to project execution
  • Work with Strategic Business Analyst, Product Owner, and Product Scrum Master (if applicable and as required) to articulate and finalize project requirements, establish initial product backlog items and complete final baseline estimate. Also work with this team to develop the product sprint cadence and schedule (if applicable).
  • In the event a third party will be used to staff the project, identify, finalize, and contract with the third party. This may include the creation and issuance of a Request for Information (RFI) and/or a Request for Proposal (RFP).
  • Manage as required the RFI/RFP process, including vendor orientation, preparation, vendor oral presentations and demonstrations, vendor selection and vendor contracting.
  • Develop project budget and resource plan (to include Crowe resources as well as any expected external resources) to include forecast of capital hours and depreciation
  • Develop risk mitigation, change control, communication, and quality assurance plans
  • Determine any project procurement needs, if applicable
  • Provide support for the contracting process, as needed.
  • Process HR On Boarding documentation for any consultants who will need access to Crowe systems
  • Obtain necessary approvals to move the project into Execution
  • Coordinate and facilitate a Project Kick-off Meeting to transition the project into the Execution PhaseExecution and Control
    • Implement and monitor project execution, including project plan and schedule, sprint cadence and ceremonies, product delivery and acceptance, project planning and scheduling,
    • Manage project issues and risk mitigation, change, communication, and quality assurance plans
    • Manage and release project resources throughout the project, with consideration of resource availability, allocation, and other obligations and constraints
    • Manage vendor(s) and contract(s) as required by the project
    • Monitor and manage issue tracking and resolution within and around the project
    • Manage project budget to include any necessary change orders, deviations, and/or changes in capitalization/depreciation forecasts, including facilitation of proper approvals as required
    • Prepare any project status reports as required and other project update communications requested
    • Manage project scope, schedule, and budget and, as necessary, any required project change requests
    • Foster and promote team collaboration, teamwork, and individual and team growth opportunities
    • Facilitate team coaching, recognition, and rewards
    • Coordinate and facilitate project team meetings including, for example, daily standups, sprint retrospectives, routine Core Team meetings, and Executive updates.
    • Manage the FIT PMO/client relationship
    • Coordinate with the Change Management Team to ensure training and communications plans are developed and executed accordingly
    • Coordinate with Firm Risk Management Security Team to ensure the project meets InfoSec requirements
    • Ensure Disaster Recovery plan and testing are in place for new technology solutions
    • Working with the Business and/or Quality Assurance Analyst, ensure that all facets of the solution are thoroughly tested and obtain sign-off from project sponsor and/or key stakeholders for the completed and tested solution to move to production
    • Determine and publish project acceptance, completion, deployment and closure requirements and documentation
    • Obtain approval before moving the project deliverable into Production/Go Live status.Close/Transition into Product Ownership
      • Ensure the transition of a project's outputs/product delivery into ongoing Product Management, ensuring a Product Management process is established, with ownership and governance designed and assigned as required.
      • Obtain formal project acceptance from the sponsor
      • Prepare necessary documentation and facilitate project closure (including lessons learned, archiving, project sponsor sign-off, etc.)
      • Provide project team members with performance feedback
      • Ensure any consultants that were onboarded are off boarded upon completion of the project15% of time spent as follows:Participate in FIT PMO activities which include, but are not limited to, the following:
        • Participate in project prioritization and portfolio management as necessary
        • Promote project management best practices
        • Promote process assurance
        • Solicit and provide feedback as needed to develop skills and identify areas of opportunity
        • Participate in PMO growth activities and PMO team meetings
        • Maintain activities and learning necessary to maintain the Project Management Professional (PMP) certification
        • Participate in or manage special projects/assignments as requested, e.g. special committees or temporary work teams, BU/DU events, etc.Qualifications:
          • Minimum 3 years of experience in delivering strong results orientated project management skills with highly effective follow-through to ensure delivery. Must be detail orientated with a focus on planning and organization.
          • Minimum 3 years of experience in relationship management - must demonstrate customer focus, highly effective communication skills (written and verbal), a win-win approach to meeting business requirements, and experience working with C-suite stakeholders as well as resolving conflicts.
          • Minimum 3 years of experience demonstrating ability to build quick and effective work rapport with others. Needs to be able to facilitate groups to achieve required objectives and goals as a team.
          • Minimum 3 years of experience operating in agile, adaptable roles and learning new business processes.
          • Needs to have knowledge of process improvement techniques and the ability to develop improvement action plans with groups.
          • Minimum 1 to 2 years of experience with project performance metrics, change management, and requirements gathering.
          • Experience with Workday ERP considered a plus.Requirements:
            • Bachelor's Degree
            • Project Management Professional (PMP) Certification (or willingness to achieve PMP within first 24 months of employment) or at least five years of experience
            • Certified Scrum Master (CSM) Certification (or willingness to achieve CSM within first 24 months of employment)
            • PROSCI Change Management Certification (or willingness to achieve within first 24 months of employment)
            • Three years relevant information technology project management
            • Travel may be required to perform job duties as required, work after-hours and during maintenance periods based upon project requirements

Keywords: Brooksource, Indianapolis , Sr. IT Project Manager, IT / Software / Systems , Indianapolis, Indiana

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