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Legal Assistant

Company: Ebbinghouse Law Group
Location: Indianapolis
Posted on: May 28, 2023

Job Description:

Growing Tax Resolution and Bankruptcy Law Firm is hiring an Office Assistant in Indianapolis.

Our Office Assistant provides our clients and potential clients the ultimate customer service experience and handles very important attorney support tasks. We help people be seen as individuals, not as a tax or financial problem. Doing this job right requires the right combination of empathy, communication skills, attention to detail, and technical skills. You'll play an integral role in creating memorable client experiences and helping the firm's owner grow the business.


This important position involves critical administrative duties related to customer service and direct attorney support. The firm is growing quickly, and the owner needs front-line support to "keep the trains running on time" and keep our clients happy. The basic duties of the position are:

--- Answering the phone.
--- Greeting visitors, prospects, clients, and referral sources.
--- Meeting with potential clients and clients
--- Scheduling and ensuring calendars are up-to-date and organized
--- Calendaring deadlines & reminders
--- Managing the mail
--- Sending letters, notecards, emails, newsletters, and thank you cards
--- Organizing case files and business files
--- Making copies/scanning documents
--- Meeting with potential and existing clients
--- Utilizing software for the preparation of bankruptcy schedules and IRS financial forms
--- Entering attorney time into the computer system
--- Preparing initial bills for attorney approval and sending approved bills to clients

This job is a key position in the firm. It is a full-time job, so you MUST be able to work "in the office" for 40 hours per week. You must have excellent attendance and organization skills.

--- Customer service experience and experience working in an office in a clerical/secretarial role are required. Legal experience is a plus.
--- You will be working on many tasks and cases concurrently over long periods of time. We expect you to keep track of key dates, keep the right people informed, and prioritize your time so we never miss a deadline.
--- You must be comfortable with a computer and standard office applications (Word, Outlook email & calendar, Google, Excel, and so on).
--- You must have excellent spelling and grammar.
--- A penchant for accuracy and attention to detail are required to avoid mistakes that can cost our clients (and us) dearly.
--- You MUST be a positive person.
--- You should treat a client, case, or task at 4:30 pm on Friday with the same care and compassion as on Monday at 9 am.

We are growing fast and investing time and energy in building our A-Team.
We are looking for someone who can hit the ground running. This job is a career position, but not ideal as a first professional job.
Initial compensation will be based on prior experience and current pay. Raises will be based on job performance. The position is full-time and offers paid holidays. Additional benefits are under consideration but are not yet offered by the firm.
For the right person, this will be a highly rewarding position. If this sounds like a good fit for you, you will need to complete a two-step process to be considered. Prepare a cover letter that explains what you believe are the 3 most important qualities needed for an attorney's assistant, and why you believe they are the most important qualities. As a closing sentence please write, "I have read the instructions contained in the job posting and have followed the instructions."


Perform legal research, as needed, with help from attorneys and paralegals
Arrange travel, schedule meetings and appointments for the team, such as depositions, and coordinate with outside vendors for events
Accept other administrative tasks as needed to assist the team and ensure the firm runs smoothly
Assist with the creation of various litigation documents, including pleadings, motions, subpoenas, affidavits, contracts, and briefs for case preparation, and proofread documents a needed
Handle office correspondence and administrative tasks such as responding to emails and phone calls, communicating with opposing attorney offices, taking dictation, and letting the team know about upcoming deadlines


Ability to comfortably use all Microsoft Office products
Must be able to prioritize tasks with demanding deadlines and work in a fast-paced environment
Applicants must have excellent communication skills and organizational skills
Candidates must have worked with legal software, case management, and docketing programs
1-2 years of prior experience in a law firm environment as a secretary or administrative assistant

About Company:
We help people be seen as individuals, not just people with tax or financial problems. They may owe money to the IRS or the State of Indiana and face collections efforts, be undergoing an audit, or need to contest the amount the government claims they owe. Our law firm represents individuals before the I.R.S., Indiana Department of Revenue, in the U.S. Tax Court, and the United States Bankruptcy Court to help them get their life back.

Keywords: Ebbinghouse Law Group, Indianapolis , Legal Assistant, Legal , Indianapolis, Indiana

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