Administrative Coordinator
Company: August Mack Environmental, Inc.
Location: Indianapolis
Posted on: January 15, 2021
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Job Description:
The Administrative Coordinator is responsible for project
coordination of assigned service area(s); providing production
support to technical staff; and general administrative assistance.
Work is performed with direction from all levels of technical
staff; under the general supervision of the Administrative
Supervisor or Service Area Principal.ESSENTIAL FUNCTIONS * Project
Coordination - coordinate and administer projects including prepare
and issue proposals; setup proposals and RFPs, jobs and budgets in
Vision; provide production support; issue final reports; provide
invoice support including change orders; and track client specific
invoicing requirements and final report submittals.* Call in public
utility locates and coordinate private utility locating services,
as needed.* Production Support - provide accurate and timely
support to technical, marketing, sales, and management personnel in
all areas of production including word processing, formatting,
proofreading, data entry, editing, copying, and binding company
reports, proposals, correspondence, and other technical documents
according to company's styles and standards.* Coordinate with
project vendors.* Prepare subcontractor work orders and purchase
orders.* Ensure all final documents are saved in the network
drive.* Expense Reports - review and approve expense reports for
manager approval.* Provide assistance on special projects,
including data entry, research, spreadsheets, charts, tables, and
marketing materials.* Maintain administrative files including but
not limited to Professional Services Agreements, billing files,
closed job files, vendor files, potential vendor files, etc.* Make
travel arrangements for company staff.* Provide backup support to
other offices as necessary.* Miscellaneous administrative support
activities including but not limited to backup phone support to
receptionist, run general errands, deliver reports, etc.* Other
tasks as may be assigned related to the business of August Mack
Environmental, Inc.* Communicate internally to secure work
necessary to maintain a billable goal.Job Requirements:Requires 2+
years of administrative experience and an associate's degree in
business administration or a similar field. Requires strong
computer skills in Microsoft Office (Outlook, Word, Excel) and
Adobe Professional/Writer. Experience with project coordination
(proposals) is a plus. The ideal candidate should be well organized
and detail-oriented, possess strong proofreading skills, and
exhibit strong leadership and time management skills. Other
combinations of experience and education that meet the minimum
requirements may be substituted.Required Knowledge, Skills, and
Abilities:Knowledge of:* Adobe Professional/Writer.* Basic
accounting principles.Skilled in:* Proper business English,
spelling, and grammar.* Office practices, procedures, and equipment
operations.* Microsoft Office applications.* Strong verbal and
written communication skills.* Strong multi-tasking skills.Ability
to:* Operate a personal computer.* Operate a multi-line phone
system.* Learn customized computer programs and vendor/client
websites.* Work cooperatively with internal and external
customers.* Work as a team and backup other department
coordinators.* Learn job-related material primarily through verbal
instruction and observation. This learning takes place mainly in an
on-the-job training setting.* Remain in a sitting position for
extended periods of time.* Move light objects weighing less than 20
pounds, such as supplies and files short distances.* Work safely
without presenting a direct threat to self or others.
Keywords: August Mack Environmental, Inc., Indianapolis , Administrative Coordinator, Other , Indianapolis, Indiana
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