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Senior Subcontracts Administrator

Company: Stantec Inc.
Location: Indianapolis
Posted on: June 12, 2021

Job Description:

Senior Subcontracts Administrator - ( 210001AM )


At Stantec we build communities. Together we live, work, and raise families in local, national, and international communities. Our US Federal clients secure and enhance our nation. We design civil, military, and other infrastructure. We plan for, mitigate, and respond to natural and other disasters. In short, we work together with our US Federal Agency partners to help our communities thrive in a safe, sustainable manner.

We serve and seek those who serve our communities, especially veterans, because they uniquely understand the effort required to help communities prosper.

Join us and help secure and enhance our local, national, and international communities.

Your Opportunity

We are growing and actively seeking a Senior Subcontract Administrator to support our US Federal program. Stantec's US Federal Contracts Team (FCT) is responsible for ensuring compliance with the Federal Acquisition Regulation (FAR) and supporting various Federal auditing and reporting requirements. As a member of the FCT, you'll work within our Subcontract project team ensuring all procurement activities and operations are performed in accordance with company policy, while maintaining adherence to procedural and regulatory compliance.

Your Key Responsibilities

  • Procurement of services, equipment, and supplies.

  • Prepare solicitations for bid and proposals from existing or new sources.

  • Evaluate terms and conditions to ensure prime contract clauses and provisions are appropriately flowed down to subcontractors.

  • Perform price analyses to determine if the selected vendor is offering a fair and reasonable price.

  • Award purchase orders, subcontracts, subconsultant agreements and task order subcontracts.

  • Prepare contract award summaries.

  • Perform sole source justification when applicable.

  • Manage the entire lifecycle of the subcontract, including change orders, modifications, and closeout.

  • Update Federal Subcontract Awards tracking spreadsheet and various database systems with detailed agreement information.

  • Maintain reliable and competitive vendor resource lists, including small businesses.

  • Interact with project management and vendor personnel; respond to a variety of inquiries and provide innovative solutions.

  • Interpret and negotiate, with supervisor and Stantec Legal support, subcontractor/subconsultant exceptions to agreement terms and conditions.

  • Analyze contractual language ensuring proper solicitation and subcontract language is used.

  • Provide guidance to internal teams on subcontract issues, including providing Federal subcontracting requirements, identifying subcontract administrative problems, and developing corrective action plans and solutions.

  • Ensure that purchasing activities are carried out in accordance with company procurement policies and objectives.

  • Maintain a complete procurement file of all pertinent correspondence, documents, and data for each assigned award to satisfy company procurement policies and audits.

  • Maintain and optimize effective relations with subconsultants, project management and other staff.

  • Participate in Federal Contract Team activities on an assignment basis, as needed, such as procurement training provided to office and field staff.

  • Perform various other duties as assigned, such as small business plans and Government property inquiries.


Your Capabilities and Credentials

  • The successful candidate must have strong leadership, negotiation, communication, and interpersonal skills, as well as knowledge of regulatory guidelines, particularly provisions of the Federal Acquisition Regulation and Defense Federal Acquisition Regulation.

  • Have basic knowledge of the format and requirements for different contract types (fixed price, fixed unit price, time & material, labor hour).

  • Proficient computer skills in the Microsoft Office

Education and Experience

  • Bachelor's degree in business, finance or related field.

  • 5 years of related experience in the administration of multidisciplinary US Federal agency contracts

  • Preferred candidate will possess or be in process of obtaining Contract Manager Certification (such as CPCM, CFCM, or CCCM), or have five years related work experience

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other's' talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Primary Location : United States-California-Sacramento

Other Locations : United States-Florida-Tampa, United States-South Carolina-Columbia, United States-Florida-Coral Gables, United States-North Carolina-Charlotte, United States-Pennsylvania-Pittsburgh, United States-Hawaii-Honolulu, United States-Virginia-Fairfax, United States-Georgia-Atlanta, United States-Virginia-Arlington, United States-Colorado-Boulder, United States-Arizona-Chandler, United States-South Carolina-North Charleston, United States-Nevada-Las Vegas, United States-Kansas-Overland Park, United States-Ohio-Cincinnati, United States-Pennsylvania-Philadelphia, United States-Florida-Orlando, United States-District Of Columbia-Washington, United States-Minnesota-Minneapolis, United States-Ohio-Cleveland, United States-New York-Albany, United States-Mississippi-Jackson, United States-Missouri-Fenton, United States-Colorado-Denver, United States-Texas-Houston, United States-California-San Bernardino, United States-Florida-Sarasota, United States-North Dakota-Bismarck, United States-Washington-Seattle, United States-Alaska-Anchorage, United States-California-San Diego, United States-New York-New York, United States-Connecticut-Hartford, United States-California-Bakersfield, United States-Maine-Portland, United States-New York-Rochester, United States-California-Los Angeles, United States-Michigan-Farmington Hills, United States-Colorado-Colorado Springs, United States-North Carolina-Winston-Salem, United States-California-Irvine, United States-Idaho-Boise, United States-Texas-Dallas, United States-Alabama-Mobile, United States-New Mexico-Albuquerque, United States-New Jersey-Mount Laurel, United States-Massachusetts-Boston, United States-Indiana-Indianapolis, United States-Maryland-Laurel, United States-Michigan-Ann Arbor, United States-Utah-Salt Lake City, United States-Illinois-Chicago, United States-Maryland-Baltimore, United States-Florida-Jacksonville, United States-California-San Francisco, United States-Louisiana-New Orleans, United States-Ohio-Columbus, United States-Georgia-Alpharetta, United States-Florida-Naples, United States-Kentucky-Lexington, United States-Tennessee-Nashville

Job : Regulatory Affairs and Compliance

Organization : BC-1885 Federal Program-US

Employee Status : Regular

Job Level : Individual Contributor

Travel : No

Schedule : Full-time

Job Posting : May 21, 2021, 6:34:59 AM

Req ID: 210001AM

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans

Keywords: Stantec Inc., Indianapolis , Senior Subcontracts Administrator, Other , Indianapolis, Indiana

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