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Executive Assistant

Company: Creative Works
Location: Indianapolis
Posted on: May 16, 2022

Job Description:

Job DescriptionCreative Works is seeking an Executive Assistant to perform administrative duties for the company, specifically the President, and will directly report to him. The ideal candidate will possess a friendly demeanor with excellent communication and customer service skills to serve our internal and external clients and team members. They will be detail-oriented, highly organized, and technologically savvy.Duties & Responsibilities:

  • Work directly with the President to support all aspects of his daily work routine.
  • Maintain the President's calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements. Exercise discretion in committing time and evaluating needs.
  • Serve as a liaison between the President, Creative Works' staff, and the public. This includes receiving and screening the President's phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution.
  • Assist the President in the development of presentations and white papers for internal and external audiences.
  • Determine priority of matters of attention for the President; redirect matters to staff to handle, or handle matters personally, as appropriate.
  • Keep the President advised of time-sensitive and priority issues, ensuring appropriate follow-up.
  • Sort and triage mail; maintain e-mail and other address directories.
  • Compose and prepare letters relating to routine correspondence for the President's signature.
  • Routinely perform a wide variety of support duties.
  • Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.
  • Transcribe source material, prepare documents, reports, tables, and charts; distribute as appropriate.
  • Prepare, reconcile, and submit expense reports.
  • Maintain paper and electronic filing systems.
  • Maintain confidential and sensitive information.
  • Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.
  • Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
  • Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.
  • Ability to problem solve and complete tasks on behalf of the President or other Executives
  • Be a utility player that has the ability to touch all departmental needs
  • Help create KPIs and manage goal completion timelines for President's direct reports
  • Help create and manage budgets for internal and external projects as needed
  • Assist in planning for all Leadership meetings, trainings, and retreatsKeys to success
    • Is hardworking
    • Displays emotional intelligence in professional relationships
    • Possesses both verbal and written communication skills
    • Excellent time management
    • Trustworthy collaborator
    • Is cost-conscious
    • Has the ability to handle multiple tasks simultaneously
    • Demonstrates logical reasoning and thoughtful insights when it comes to problem-solvingRelatable Job Experience
      • Office Manager
      • Executive Assistant
      • Project Manager
      • Human Resources
      • Receptionist
      • Event CoordinatorQualification Requirements:
        • 3 years of Executive Assistant experience to C-Suite leadership.
        • Project management software experience (ie. Wrike, Basecamp, Asana, etc) is a plus.
        • Works well under pressure in a fast-paced environment
        • Exceptional customer service skills for internal and external clients
        • Must be highly detail-oriented
        • Possess a high level of professionalism with a good executive presence—demonstrated poise, calm under fire
        • Proactive business partner—demonstrated customer service mentality, assuming ownership over solutions while maintaining flexibility and adaptability
        • High level of energy and love of work and business—a genuine interest in business and willingness and desire to learn our business
        • Self-starter—demonstrated ability to work independently and assume greater responsibilities over time
        • Critical thinker and problem-solving skills—independently overcomes roadblocks
        • Collaborative with high EQ—able to engage a diverse set of stakeholders, understand different viewpoints, build long-term relationships and create a collaborative team environment
        • Team player—desire to work as a team player while accepting substantial individual responsibility
        • Technology savvy —comfortable doing things a different way, trouble-shooting and recommending new ideas/solutions
        • Discrete—ability to work with highly confidential material and maintain confidentiality
        • Continuous learner mindset—desire to grow quickly with a commitment to excellence
        • Has impeccable time-management and communication skills (written + spoken)Pay and Benefits:
          • Full-Time, Exempt
          • 8:00 AM - 5:00 PM, Monday - Friday
          • Medical, dental, vision, life, ancillary, & pet insurance coverage opportunities available
          • Financial wellness program available
          • 401K opportunities available (Standard Safe Harbor Match)
          • Employee Discount Program
          • Generous PTO Plan as well as parental time and several paid holidays
          • Paid Volunteer Time Off to serve at a 501(c)3 charitable organization on behalf of the company
          • Salary: $40,000 - $60,000 per year based on experienceEqual Opportunity EmployerCreative Works is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, genetic information, or any other characteristic protected by applicable law.Does this sound like a good fit for you?If so, please provide an introductory letter to us to help us better understand who you are and why you would like to join our team as well as a resume. Thank you!Visit us online at Creative WorksWe create powerful emotions and memories through immersive attractions. We are a full-service theme creator, prop builder, and attractions provider to theme parks, museums, family entertainment centers, restaurants, tourist attractions, and other venues. For over 25 years, we have brought ideas to life with a talented team of designers, sculptors, craftsmen, and artisans, and we are proud to have delivered the WOW Effect to a wide variety of destinations across the globe.We've been named as one of INC 5000's fastest-growing companies in America three times in a row and are in the top 60 here in Indiana. We are also one of The Best Places To Work In Indiana. Inside our walls, you'll find lots of creative people who are passionate about what they do and make. Every day is different with new challenges. We pride ourselves on creating an amazing culture where our employees can grow professionally and personally. Every company says this, but we can actually prove it!Our TeamOur team is one of the secrets of our success. We are artists, craftsmen, dreamers, and managers. Everyone brings something unique to the table and our collective passion, excitement, and attention to detail explain why we exceed our clients' expectations time and again. We have high expectations for everyone on our team. It's the only way we can deliver amazing products and services. Our team is passionate, hungry, and always striving for more.Powered by JazzHRa8erotiTCW

Keywords: Creative Works, Indianapolis , Executive Assistant, Other , Indianapolis, Indiana

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