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Circle K International Administrator

Company: Kiwanis International, Inc.
Location: Indianapolis
Posted on: January 27, 2023

Job Description:

This position is responsible for providing quality and efficient support and administration to Circle K International, including advising the international student board. This position works directly with the Program Director and the Executive Director of Kiwanis Youth Programs on all matters related to CKI.

Supervise and manage Circle K International staff hire, motivate, recognize, coach, counsel, and train staff; conduct performance reviews of all direct reports.
Provide strategic oversight of CKI Program; in partnership with the Program Director, help develop and manage department budgets; carry out department activities to meet all business needs and requirements of the International Office; administer all phases of Circle K Strategic Plan Implementation; Develop, implement, and evaluate department performance measures. Administer the day-to-day operations of the organization, including managing customer service requests, providing research, writing, and approving communication for social media, e-newsletters, marketing materials and other collateral materials, work with service partners and other Kiwanis International departments, provide input into the development and management of the organization's budget.
Advise the Circle K International Board and in partnership with the Program Director fulfil all duties of the Circle K International Director, as outlined in Circle K governing documents. foster a strong, collaborative working relationship with the Board by providing assistance, support, guidance, and training to the Board and general members, enforce all Circle K International rules and discipline members and volunteers when necessary.
Work with the Board to develop, update and implement the organization's strategic plan, annual goals, governing documents, and other objectives.
Work with the Service Leadership Program Department to meet program growth goals as set by Kiwanis International leadership. Manage and support key volunteers; provide continuous guidance, counsel, and training to Circle K International District Administrators and advisors; be responsive to administrators and club advisors and correspond with them on a regular basis.
In partnership with the Program Director, plan and coordinate the annual Circle K International Convention, Governors and Administrators Training Conference and other specified events hosted by the board or organization; provide leadership and administrative support for all facets of Board, Committee, and Council meetings; develop and implement programs to advance the organization including leadership training events
Ensure monthly reports are completed, including membership reports, expense reports and travel expenses for Circle K International staff and board members.


Participate in Kiwanis Service Leadership Program department meetings and daily huddles.
Represent the organization in various public or member facing forums and events.
This position is a mandatory reporter of any member who threatens self-harm or harm to others.
Serve as a non-voting member of the Circle K Board of Trustees, with responsibility of tracking any changes to the organization's governing documents and managing its records.
Work with clubs and districts to preserve and grow clubs and members throughout the world.
Perform other duties as assigned.
Educational Requirements:

Bachelor's degree in education, communications or equivalent work experience

Experiential Requirements:

Advising college students
Volunteer management
Membership association management preferred
5 years of professional experience in college student activities or administration
Writing and delivering program curriculum
Proven written and oral communication skills
Public speaking, educational program facilitation
Budget development and fiscal management
Event planning.
Project management Emphatic nature needed to counsel student members in crisis
Ability to keep confidential information

Required Skills:

Proficiency with Microsoft Office Suite and Google suite products
Ability to work well with college aged students, respecting their view and perspectives
Effective project management skills, including the ability to prioritize, multi-task and make appropriate trade-off decisions
Ability to manage issues and remain calm under pressure

Preferred Experiences/Skills:

Kiwanis Family experience a plus
Multilingual a plus


Regular evening and weekend work is required of this position to be able to meet with college students and adult volunteers.
Domestic and some international travel required.
The position does have some moderate physical demands, especially in executing events like convention and leadership programs (lifting, carrying, moving rapidly from one activity to the next, etc.). Some programs occur in a natural setting, such as a camp facility.
Ability to work in a remote or hybrid environment

Keywords: Kiwanis International, Inc., Indianapolis , Circle K International Administrator, Other , Indianapolis, Indiana

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