Executive Assistant
Company: Eastern Star Missionary Baptist Church
Location: Indianapolis
Posted on: March 20, 2023
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Job Description:
Job Type: Part-timeDepartment: Department of Ministries Reports
to: Campus PastorDirect Reports: 0Location: Cooper Road CampusOUR
MISSIONThe mission of the Eastern Star Church ministry is
evangelism and discipleship. We are committed to the great
commission instituted by Jesus Christ that is to nurture and save
souls. (Matthew 28:18-20). Everything we have done is to live out
this vision that the Lord has given to our church family. From
adding ministries to staffing, from building facilities to adding
programs, from stewardship to membership, it has all been for the
purpose of being obedient to the commission of Christ. YOUR ROLE IN
OUR MISSIONThis position will offer support to the Campus Pastor.
The position must provide a high level of discretion and
confidentiality in communications. The Executive Assistant performs
tasks requiring considerable latitude for judgment and initiative
in a fast-paced and dynamic environment. The position will manage
multiple relationships, both internally and externally. The
incumbent will be required to understand organizational governance
in fulfillment of their duties. The incumbent will be responsible
for the management of organizational policies and procedures; and
must have excellent organizational and time management skills. The
position also coordinates, facilitates and administers activities
under the assigned Pastor's direction to ensure operational and
administrative responsibilities are met. Further, the position
supports the Campus Pastor and designees in the completion of
special projects.PRIMARY RESPONSIBILITIESManage pertinent details
by staying focused on ever-changing priorities and planning with
anticipation, presenting a work product that is of excellence,
being abreast of current events, and remaining well-versed and
knowledgeable of internal policies and procedures.Responsibilities
include routine tasks such as calendar management and meeting
preparation and writing letters and responding to emails. Answers
phone inquiries, directs calls and emails, provides basic church
information, and handling wide-range information
dissemination.Provides professional-level administrative support on
special projects or when otherwise necessary.Assists with
monitoring the day-to-day delivery of the programs and services to
maintain or improve quality.Ability to work with a diverse group of
people.Ability to work in an occasionally stressful environment, to
handle multiple tasks simultaneously, and meet established
deadlines.Ability to prioritize work tasks and efficiently allocate
and manage time.Possesses advanced computer skills, to include MS
Word, Excel, Outlook, PowerPoint and database management.Assists
with administrative support such as ordering of snacks, supplies,
program attendance sheets, registration/check-in, etc.Develops an
effective work plan that prioritizes and outlines outcomes and
timelines.Attends staff meetings and strategic planning sessions
capturing appropriate information as requested and recording and
dissemination of meeting minutes.Assists the staff in monitoring
budget expenditures and projections for each program and activity,
reconciling credit card purchases and requisitions for the Campus
Pastor's Executive Assistant to submit to Finance.Prepares oral and
written reports as requested.Establishes and maintains effective
working relationships with co-workers and volunteers.Schedules
classes, programs, and workshops in EMS system.Assists in the
course closeout process including: evaluations and certificates as
appropriate.Ability to work as a member of a department team with
willingness to cross-train certain team functions.Other duties as
assigned.QUALIFICATIONS AND IDEAL CHARACTERISTICSThe ideal
candidate should have an Associate's Degree in Business
Administration or equivalent and at least five years of
administrative experience. Must have strong organization and
administrative skills.DESIRED RELATIONAL SKILLSA mature walk with
Christ, evidenced by a strong and well-articulated testimony,
personal spiritual discipline, consistency in public and in
private, a commitment to moral purity, healthy relationships with
others, and healthy relationships with spouse and family (if
married).Ability to think critically, using logic and reasoning to
identify the strengths and weaknesses of alternative solutions,
conclusion or approaches to problems; organize, plan and prioritize
work, and manage time while orienting on details with an innate
ability to multitask and work well in a fast-paced environment
while being flexible; Strong written and verbal communication
skills to communicate effectively with administration, supervisor,
staff, volunteers, congregation and the community. Ability to read
and interpret documents such as safety rules, operating and
maintenance instructions and procedure manuals. Ability to write
routine reports and correspondence. Ability to speak effectively
before small and large groups. Ability to effectively read,
interpret and present information to top management, the
congregation, volunteers and the community.Knowledge of word
processing, desktop publishing and spreadsheets. Ability to operate
personal computer, calculator, copy and fax machines, etc. Ability
to add, subtract, multiply and divide in all units of measure,
using whole numbers, common fractions and decimals. PHYSICAL
DEMANDS AND WORKING CONDITIONSThe physical demands described here
are representative of, but not limited to, those that must be met
by an employee to perform the vital functions of this job
successfully. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
Must be able to stand, walk, sit; use hands to reach, handle or
feel; reach with hands and arms; climb or balance; stoop, kneel,
crouch or crawl; talk and hear. Must be able to lift up to 50
pounds. Must be able to observe an area that can be seen up or down
or to the left or right while eyes are fixed on a given
point.PI208478106
Keywords: Eastern Star Missionary Baptist Church, Indianapolis , Executive Assistant, Other , Indianapolis, Indiana
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