Property Administrator
Company: Cushman & Wakefield
Location: Indianapolis
Posted on: May 28, 2023
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Job Description:
Job Title
Property Administrator
Job Description Summary
POSITION SUMMARY
Performs the administrative functions of the Property Management
Team assuring a high level of professionalism in property issues,
including timely response to and resolution of any tenant requests
or concerns.
Job Description
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
May be responsible for one or more of the following:
--- Provide full administrative support, including phone support,
typing reports, filing and distribution of correspondence
--- Schedule and coordinate meetings/special events, as
requested
--- Assist in lease administration activities, including tenant
contacts and insurance information; generate reports
--- Prepare and coordinate bid proposals, service contracts and
approved invoices. Assist in bidding process and assist Property
Manager(s) in their efforts to ensure compliance with C&W's
policies and procedures
--- Prepare and code invoices for Property Manager's approval
--- Ensure office is stocked with office supplies and other
required items to maintain the office
--- Ensure prompt and accurate completion of contract and
certificates of insurance information in contract administration
software
--- Track and file contracts and insurance certificates; maintain
follow-up system for expirations
--- Monitor and maintain the property maintenance work order system
and prepare monthly reports for Property Manager on status of
tenant work orders
--- Maintain the property purchase order system
--- Maintain lease and contract files, as well as other files
located within the property management office
--- Promote and foster positive relationships with tenants and
clients and track service calls as required
--- Assist with monthly and quarterly management reports as well as
annual budget preparation
--- Process management and maintenance staff hours, tenant bill
back invoices through accounting, expense reports, monthly meter
readings of properties, and check requests for review and
approval
KEY COMPETENCIES
1. Communication Proficiency (oral and written)
2. Customer Focus (internal and external)
3. Organization Skills
4. Interpersonal Skills
5. Initiative
6. Multi-tasking
IMPORTANT EDUCATION
--- High school diploma/GED equivalent; Bachelor Degree
preferred
IMPORTANT EXPERIENCE
--- Customer service experience preferred
ADDITIONAL ELIGIBILITY QUALIFICATIONS
--- Proficiency in Microsoft Office Suite
--- Ability to give and take direction and to interface with
decision makers in a professional manner and maintain confidential
information
WORK ENVIRONMENT
This job operates in a professional office environment. This role
routinely uses standard office equipment such as computers, phones,
photocopiers, filing cabinets and fax machines.
PHYSICAL DEMANDS
The PHYSICAL DEMANDS described here are representative of those
that must be met by an employee to successfully perform the
essential functions of this job.
While performing the duties of this job, the employee is regularly
required to communicate with others and exchange accurate
information; operate a computer and other office productivity
machinery; move about the workplace; remain in a stationary
position for 85% of the time; and extend hands and arms in any
direction.
AAP/EEO STATEMENT
C&W provides equal employment opportunity to all individuals
regardless of their race, color, creed, religion, gender, age,
sexual orientation, national origin, disability, veteran status, or
any other characteristic protected by state, federal, or local law.
Further, the company takes affirmative action to ensure that
applicants are employed and employees during employment are treated
without regard to any of these characteristics. Discrimination of
any type will not be tolerated.
Cushman & Wakefield provides equal employment opportunity.
Discrimination of any type will not be tolerated. Cushman &
Wakefield is an Equal Opportunity / Affirmative Action employer.
All qualified applicants will receive consideration for employment
without regard to race, color, religion, sex, national origin,
sexual orientation, gender identity, disability, protected veteran
status or any other characteristic protected by state, federal, or
local law.
In compliance with the Americans with Disabilities Act Amendments
Act (ADAAA), if you have a disability and would like to request an
accommodation in order to apply for a position at Cushman &
Wakefield, please call the ADA line at 1-888-365-5406 or email
HRServices@cushwake.com. Please refer to the job title and job
location when you contact us.
In compliance with the Americans with Disabilities Act Amendments
Act (ADAAA), if you have a disability and would like to request an
accommodation in order to apply for a position at Cushman &
Wakefield, email HRServices@cushwake.com or
HRServices@cwservices.com. All inquiries not related to
accommodations will go unanswered.
Keywords: Cushman & Wakefield, Indianapolis , Property Administrator, Other , Indianapolis, Indiana
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