Transaction Coordinator

Company: Marcus & Millichap
Location: Indianapolis
Posted on: May 28, 2023

Job Description:

A senior broker at Marcus & Millichap in the firm's Indianapolis office would like to bring aboard a motivated a Transaction Coordinator to work closely with a team of top performing senior agents, focusing on managing the team of assistants in marketing, communicating with clients, and process paperwork to assist in closings and other support functions.The Transaction Coordinator is highly professional and skilled at prioritizing and managing multiple tasks. Will be expected to be able to complete work and assignments independently once trained. Strong management, communication, verbal, writing, and organizational skills are preferred. The ideal candidate is a driven, highly positive, committed, team player with a long-term career outlook. This is a full-time, exempt (salary), in-office position - not remote or work from home.We will train you in this pivotal position and support you as you grow. Commercial real estate is competitive and fast paced. Bring the mindset of "no job too big or small". A real estate license is not required. If you thrive in a hard-working environment where high standards are expected, this is a great opportunity for you.ResponsibilitiesQuality Control of all contracts and that timely executions occur in compliance with Marcus & Millichap policies, are saved and shared appropriately. While maintaining a high level of ConfidentialityProvide administrative and production support including typing correspondence (letters, memos, reports, etc.)Coordinate with the hiring broker in all aspects of a real estate transaction including monitoring the progress of each transaction in escrow to meet contingencies and closing deadlinesDatabase administration as needed, including but not limited to uploading new properties and contacts into team databaseAssist in preparation and review of fee agreements, confidentiality agreements, purchase agreements, due diligence documents, etc.Oversee all aspects of buyer & seller transactions from executed purchase agreement to closing including follow up during due diligence period (Coordination and scheduling for title/escrow, loan applications, inspections, etc.)Maintain a marketing schedule of proactive marketing communications activitiesMake phone calls to comparable properties and compile rent, sale and on-market informationManage team's marketing (including Constant Contact emails, physical mail and postcard campaigns) and sales pipeline utilizing Microsoft Planner, Salesforce, Excel and/or other toolsMonitor and report on client engagement with marketing campaigns and ROI on any paid campaignsOversee the team in generating marketing materials: Work with team to develop offering memorandums, broker opinions of value, flyers, brochures, postcards, e-Brochures to clients, etc.Oversee the team in preparing client mailings to advertise available and sold and closed transactions/listingsUse the company's editorial style guide to gain knowledge of company marketing and research practices, tools, and regulations and use them appropriately in the preparation of marketing materialsAssist in the management and distribution of real estate documents such as offers, counter offers, addenda, and listing agreementsKeep organized, complete transaction files in accordance with state requirementsBecome skilled on the firm's research, technology and marketing tools including knowledge of Marcus & Millichap contracts and their proper useRequired Knowledge, Skills, and Experience:Excellent verbal and written communication skills, ability to develop strong working relationships with both internal and external clientsA leader in time management and ability to coordinate with others to complete work by deadlinesHighly organized and detail oriented; Self MotivatedProven superior customer service skillsExcellent spelling, writing and proofreading skillsAbility to produce high-quality detailed work in a timely fashion with little supervisionDesire to learn and grow in the industry as well as master new computer programs as neededSelf-starter mentality with little direction necessary, desire to learn and improveMicrosoft Office, with a strong working knowledge of Word, Excel and Power PointCompetent with general technologyAble to adapt to a fast-paced environment, while managing deadlinesPlease apply to this position with your resume.Candidates are tested for competency in software and office skills.Preferred Experience:Real estate experienceTransaction coordinationGraphic design experienceOur mission is to help our clients create and preserve wealth by providing the best real estate investment sales, financing, research, and advisory services available.Founded in 1971, Marcus & Millichap (NYSE: MMI) is a leading commercial real estate brokerage firm focusing exclusively on investment sales, financing, research, and advisory services, with nearly 2,000 investment sales and financing professionals in 80+ offices throughout the United States and Canada.Marcus & Millichap closes more transactions than any other real estate investment brokerage firm in the nation. In 2022, the firm closed 12,272 transactions with a sales volume of approximately $86.3 billion.The firm has perfected a powerful property marketing system that integrates broker specialization by property type and market area; the industry's most comprehensive investment research; a long-standing culture of information sharing; relationships with the largest pool of qualified investors; and state-of-the-art technology that matches buyers and sellers.

Keywords: Marcus & Millichap, Indianapolis , Transaction Coordinator, Other , Indianapolis, Indiana