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Contracts & Grants Specialist

Company: Indiana University
Location: Indianapolis
Posted on: May 8, 2024

Job Description:

DepartmentCLINICAL TRANSLAT SCI (CTSI) (IN-DMCT-IUINA)Department InformationIndiana University School of Medicine (IUSM) is a national leader in medical research and education. With more than 60 academic departments and specialty divisions across 9 campuses statewide and strong clinical partnerships with Indiana's most advanced hospitals and physician networks, the school is continuously advancing its mission to prepare healers and transform health in Indiana and throughout the world.The Indiana Clinical and Translational Sciences Institute (CTSI) is housed within IUSM and is a partnership among the following leading research universities in Indiana - Indiana University, Purdue University, and the University of Notre Dame. The Indiana CTSI is comprised of over 20 different programs and provides critical research infrastructure and expertise to solve the state's most pressing health challenges.We are searching for a team member who has a strong customer focus, seeks knowledge through training and collaboration, and is action oriented. The IUSM and CTSI values diversity, equity, and inclusion as a core strength and essential element in the success of its education mission.Job SummaryThis role will be integrated within the IU School of Medicine and the Indiana CTSI, providing research administration support to the CTSI and Emergency Medicine, and backup support to other research administrators who are part the Research Administration and Finance Team in the CTSI.Department-Specific Responsibilities

  • Responsible for pre- and post-award contract and grant functions primarily for Emergency Medicine and various programs within the CTSI.
  • Performs pre- and post-award contract and grant activities and ensures compliance with all applicable university and sponsor guidelines.
  • Assists faculty and staff with the development and submission of proposals.
  • Reviews and approves/disapproves grant-related financial transactions within the university financial system.
  • Monitors subaward agreements and expenses for compliance with university and sponsoring agency guidelines.
  • Conducts monthly account reconciliations and provides reports to researchers.
  • Reviews contracts and award agreements and provides input to researchers and contracting staff.
  • Meets regularly with project personnel and sponsors.
  • Collaborates with staff in various IUSM departments to create solutions for unique contract and grant activities.
  • Expected to gather, interpret, and analyze information from agency guidelines, federal guidelines, and IU policies to make informed decisions and advise faculty, staff, and administrators appropriately.General Responsibilities
    • Provides financial monitoring and analysis of contracts and grants and partners with Principal Investigator(s) to ensure expenses are being paid according to contract.
    • Consults on and completes pre-award applications and participates in contract closeouts.
    • Performs post-award accounting of more complex grants; interprets regulations and guidelines of program funding for standard grants and prepares reports for grant agency.
    • Evaluates contract compliance and advises others on contractual rights and obligation.
    • Analyzes awards to determine reporting requirements and sending reports/invoices.
    • Requests or approves amendments to contract terms or contract extensions.
    • Prepares bids or requests for proposals (RFPs), including specifications and requirements; negotiates contract terms and participates in the determination of acceptable bids.
    • Analyzes and determines cash needs for cost reimbursable grants to the various agencies and cash management.
    • Closes out awards as appropriate.
    • Provides policy and procedure interpretation to various stakeholders.
    • Ensures compliance with sponsor terms, university policies/procedures and federal/state regulations.QualificationsCombinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education. EDUCATIONRequired
      • Bachelor's degree preferably in related field. WORK EXPERIENCERequired
        • 2 years relevant experience. SKILLSRequired
          • Proficient communication skills.
          • Maintains a high degree of professionalism.
          • Demonstrated time management and priority setting skills.
          • Demonstrates a high commitment to quality.
          • Possesses flexibility to work in a fast paced, dynamic environment.
          • Seeks to acquire knowledge in area of specialty.
          • Highly thorough and dependable.
          • Demonstrates a high level of accuracy, even under pressure.Preferred
            • Ability to perform with a high degree of independent decision-making.
            • Possesses problem-solving skills.
            • Strong attention to detail. Working Conditions / DemandsThis role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.Work LocationIndianapolis, IndianaThis position is eligible for remote work, subject to change in the future based on university policy and business needs. Benefits OverviewFor full-time staff employees, Indiana University offers a wide array of benefits including:
              • Multiple plan options for medical insurance
              • Dental insurance
              • Health Savings Account with generous IU contribution
              • Life insurance, LTD, and AD&D options
              • Base retirement plan contribution from IU, subject to vesting
              • Additional supplemental retirement plan options
              • Tuition benefit for IU classes
              • 10 paid holidays per year
              • Generous Paid Time Off
              • Paid Parental Leave
              • Employee Assistance Program (EAP)Learn more about our benefits by reviewing our online Benefits Brochure.Job ClassificationCareer Level: CareerFLSA: ExemptJob Function: ResearchJob Family: Research AdministrationClick here to learn more about Indiana University's Job Framework.Posting DisclaimerThis posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.If you wish to include a cover letter, you may include it with your resume when uploading attachments.Equal Employment OpportunityIndiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.Campus Safety and SecurityThe Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at or by visiting IUPD.Contact UsRequest SupportTelephone: 812-856-1234

Keywords: Indiana University, Indianapolis , Contracts & Grants Specialist, Other , Indianapolis, Indiana

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