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Contracts & Grants Specialist

Company: Indiana University
Location: Indianapolis
Posted on: June 7, 2024

Job Description:

DepartmentSURGERY-CHAIRMAN'S OFFICE (IN-SURC-IUINA) Department InformationThe Department of Surgery is the 3rd largest department within Indiana University School of Medicine (IUSM). We are committed to the education and development of excellent surgical clinicians, incorporating the skills, knowledge and competencies essential for providing a high standard of care to residents across the state of Indiana and beyond. Faculty educators in the Department of Surgery strive to advance surgical scientists and their research and aim to instill the leadership qualities that will empower graduates to excel in all practice settings. As the nation's largest medical school, IUSM is committed to being an institution that not only reflects the diversity of the learners we teach and the patient populations we serve, but also pursues the values of diversity, equity and inclusion that inform academic excellence. We desire candidates who enhance our representational diversity, as well as those whose work contributes to equitable and inclusive learning and working environments for our students, staff, and faculty. IUSM strives to take an anti-racist stance, regularly evaluating and updating its policies, procedures, and practices to confer equitable opportunities for contribution and advancement for all members of our community. We invite individuals who will join us in our mission to advance racial equity to transform health and well-being for all throughout the state of Indiana. Job SummaryDepartment-Specific Responsibilities

  • Creates proposal budgets and analyze accounts.
  • Provides recommendations to Principal Investigator(s) (PI) and other administrators. General Responsibilities
    • Provides financial monitoring and analysis of contracts and grants and partners with PI(s) to ensure expenses are being paid according to contract.
    • Consults on and completes pre-award applications and participates in contract closeouts.
    • Performs post-award accounting of more complex grants; interprets regulations and guidelines of program funding for standard grants and prepares reports for grant agency.
    • Evaluates contract compliance and advises others on contractual rights and obligation.
    • Analyzes awards to determine reporting requirements and sending reports/invoices.
    • Requests or approves amendments to contract terms or contract extensions.
    • Prepares bids or requests for proposals (RFPs), including specifications and requirements; negotiates contract terms and participates in the determination of acceptable bids.
    • Analyzes and determines cash needs for cost reimbursable grants to the various agencies and cash management.
    • Closes out awards as appropriate.
    • Provides policy and procedure interpretation to various stakeholders.
    • Ensures compliance with sponsor terms, university policies/procedures and federal/state regulations. QualificationsCombinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education. EDUCATIONRequired
      • Bachelor's degree (preferably in related field)WORK EXPERIENCERequired
        • 2 years of relevant experienceSKILLSRequired
          • Proficient communication skills
          • Maintains a high degree of professionalism
          • Demonstrated time management and priority setting skills
          • Demonstrates a high commitment to quality
          • Possesses flexibility to work in a fast paced, dynamic environment
          • Seeks to acquire knowledge in area of specialty
          • Highly thorough and dependable
          • Demonstrates a high level of accuracy, even under pressurePreferred
            • Proficient in Microsoft Excel
            • Demonstrated knowledge of account management and account projectionsWorking Conditions / DemandsThis role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.Work LocationIndianapolis, IndianaThis position is eligible to work a hybrid schedule (mix between remote and in-person work), subject to change in the future based on university policy and business needs.Advertised Salary$57,000 - $62,000 per year based on experience.Benefits OverviewFor full-time staff employees, Indiana University offers a wide array of benefits including:
              • Multiple plan options for medical insurance
              • Dental insurance
              • Health Savings Account with generous IU contribution
              • Life insurance, LTD, and AD&D options
              • Base retirement plan contribution from IU, subject to vesting
              • Additional supplemental retirement plan options
              • Tuition benefit for IU classes
              • 10 paid holidays per year
              • Generous Paid Time Off
              • Paid Parental Leave
              • Employee Assistance Program (EAP)Learn more about our benefits by reviewing our online Benefits Brochure.Job ClassificationCareer Level: CareerFLSA: ExemptJob Function: ResearchJob Family: Research Administration Click here to learn more about Indiana University's Job Framework.Posting DisclaimerThis posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.If you wish to include a cover letter, you may include it with your resume when uploading attachments.Equal Employment OpportunityIndiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.Campus Safety and SecurityThe Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.Contact UsRequest SupportTelephone: 812-856-1234

Keywords: Indiana University, Indianapolis , Contracts & Grants Specialist, Other , Indianapolis, Indiana

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