Executive Assistant
Company: CE&I Services LLC
Location: Indianapolis
Posted on: October 25, 2024
Job Description:
Overview: We are seeking an Executive Assistant to join our
growing organization in a new role for our business. You will be
responsible for providing high quality, timely executive assistance
to the Group President for the MasTec Clean Energy & Infrastructure
business segment. You will perform tasks that require a significant
level of trust and self-discipline/confidential discretion.
Responsibilities will include moderate to advanced difficulty
requiring excellent clerical skills in multiple areas. A successful
candidate will have skills with software systems, Microsoft suite,
presentations, and written and verbal communication. Depth of
knowledge related to reporting and data analysis will be helpful. -
- This is an onsite position, located in our new office at: 10401 N
Meridian St., Suite 300, Indianapolis, IN 46290 ( view Google Map
). - Company Overview MasTec's Clean Energy and Infrastructure
Group (CE&I) is a $4 billion annual revenue business unit that
provides construction services for industrial facilities; building
products manufacturers, power generation facilities, manufacturing
plants; solar, wind, and thermal energy plants; buildings, and
infrastructure. Sustainability is foundational to our culture and
influences everything we do. Learn more about us on LinkedIn .
MasTec, a minority-owned Fortune 500 company, boasts a rich history
of over 90 years in the construction industry. With more than
35,000 workers and over 400 offices nationwide, we offer our
employees the flexibility to work in various locations. Our company
is growing fast and offers various opportunities for qualified,
talented, and motivated professionals. As part of the MasTec Team,
you will experience exciting new projects, professional practices,
culture, and support for developing your skills. Benefit from an
environment that's creative, groundbreaking, and, above all,
supportive. The Clean Energy & Infrastructure Group is comprised of
the business sectors and companies: Industrial - Casey Industrial,
MasTec Industrial, Phoenix Industrial; Infrastructure: American
Civil Constructors West Coast, Cash Construction, FNF Construction,
Lemartec Corporation, MasTec Civil, Precision Aggregate Products,
Ragnar Benson Construction, Saiia, William Charles Construction,
William Charles Electric; Renewables: IEA Constructors, Wanzek
Construction, White Construction. Responsibilities:
- Manage calendars, appointments, and meetings for Segment
Execs
- Prepare agendas, presentations, materials and other documents
for executive meetings and events
- Create and maintain filing and other organizational
systems
- Manage various memberships and ticket distribution
- Screen calls and correspondence in a professional and
confidential manner
- Coordinate policy and process for company donations within
CE&I
- Coordinate Segment team events
- Notarize and apply company seals on documents as requested
- Oversee maintenance processes for CE&I corporate office
spaces
- Ensure policy and process for assigning and reserving space in
CE&I office locations
- Reconcile credit cards for Executive Leadership
- Complete expense reports for Executive Leadership
Qualifications: Qualifications
- Five or more years' experience as an Executive Assistant
supporting multiple executives, or 10+ years of directly related
experience and/or training or equivalent combination of education
and experience.
- Associates degree or equivalent from two-year college or
technical school. Knowledge/Skills/Abilities
- Proficiency in Microsoft 365 Suite and navigating software
systems that are relevant to the support of Segment Executive
roles.
- Exceptional confidentiality, ability to respectfully handle and
resolve conflict, and demonstrated courtesy and professionalism
with all levels of the organization.
- Ability to stay extremely organized and successfully navigate
competing priorities, strategic shifts, and organizational
change.
- Write reports, business correspondence, and policy and
procedure manuals.
- Effectively present information and respond to questions from
groups of managers, clients, customers and the general public.
- Common sense understanding to carry out instructions furnished
in written, oral or diagram form.
- Deal with problems involving several concrete variables in
standardized situation.
- Take reasonable care of your own and others' health and safety
and of those who may be affected by the day-to-day delivery of this
role by taking personal responsibility for working toward the
Company's Zero Injury principles. What's in it for you: - Financial
Wellbeing
- Compensation $65,000-$85,000 / year, commensurate with
experience
- Competitive pay with ongoing performance review and merit
increase
- 401(k) with company match & Employee Stock Purchase Plan
(ESPP)
- Flexible spending account (Healthcare & Dependent care) Health
& Wellness
- Medical, Dental, and Vision insurance (plan choice) - coverage
for spouse, domestic partner, and children
- Diabetes Management, Telehealth Coverage, Prescription Drug
Plan, Pet Insurance Family & Lifestyle
- Paid Time Off, Paid Holidays, Bereavement Leave
- Military Leave, including Differential Pay and Benefits
Continuation
- Employee Assistance Program Planning for the Unexpected
- Short and long-term disability, life insurance, and accidental
death & dismemberment
- Voluntary life insurance, accident, critical illness, hospital
indemnity coverage
- Emergency Travel Assistance Program
- Group legal plan - Position may be subject to pre-employment
screening, which may include background check and drug testing.
Accessibility: If you need accommodation as part of the employment
process, contact ceicareers@mastec.com. Due to the high volume of
applications received, we are unable to respond to individual
requests regarding application status. Please log into your
candidate profile for up-to-date information. - MasTec, Inc. is an
Equal Employment Opportunity Employer. The Company's policy is not
to unlawfully discriminate against any applicant or employee on the
basis of race, color, sex, sexual orientation, gender identity,
religion, national origin, age, disability, genetic information,
military status, or any other consideration made unlawful by
applicable federal, state, or local laws. The Company also
prohibits harassment of applicants and employees based on any of
these protected categories. It is also MasTec's policy to comply
with all applicable state, federal and local laws respecting
consideration of unemployment status in making hiring decisions. -
MasTec Clean Energy & Infrastructure and our subsidiaries do not
work with any third-party recruiters or agencies without a valid
signed agreement and partnership with the Corporate Talent
Acquisition Team. -#LI-Onsite #LI-SC1 Appcast (For Export):
#appyellow
Keywords: CE&I Services LLC, Indianapolis , Executive Assistant, Other , Indianapolis, Indiana
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