Accounts Payable Specialist

Company: R. T. Moore Co., Inc.
Location: Indianapolis
Posted on: May 27, 2025

Job Description:

Come join our team as an Accounts Payable Specialist! The position of Accounts Payable Specialist is critical to resolving invoices that have failed a 3-way match process. This position will monitor the payment of vendors, subcontractors, shareholders, and employee reimbursements. The Accounts Payable Specialist establishes relationships with all stakeholders to ensure proper approval, payment, and application of procedures maintaining the integrity of job cost and general ledger for all Companies. RESPONSIBILITIES Payables

• Identify invoices that have failed a 3-way match process.
• Collaborate with internal and external stakeholders to gather information and ensure timely invoicing.
• Assist with processing invoices related to Purchase Orders.
• Manage invoice workflow through the electronic imaging system.
• Audit vendor statements and connect with stakeholders to resolve discrepancies.
• Reconcile non-invoiced receiving monthly.
• Cross train on non-Purchase Order invoices.
• Maintain Subcontractor COI files.
• Ensure the timely and accurate completion of the Subcontractor Qualification process.
• Manage Credit Card payment processes and reconciliation.
• Accurately perform Month End closing procedures, including accruals.
• Communicate the resolution progress to supervisor. Support
  • Cross-train with other team members as needed
  • Assist with special projects as necessary. QUALIFICATIONS
    • Clear, effective communications skills - both written and verbal
    • Intermediate mathematical abilities; mastery of Excel formulas
    • Aptitude for prioritizing and coordinating a variety of tasks
    • Independent and proactive problem-solving and critical thinking
    • Disposition for accuracy, attention to detail, and organization
    • Ability to accurately and efficiently enter data
    • Proficient in using basic office equipment
    • Mastery of entire Microsoft Suite plus Internet and email
    • Knowledge of Microsoft Great Dynamics (GP) and Key2Act Signature a plus
    • Ability to investigate, gather information, and be self-sufficient
    • 3-5 years of payables or equivalent experience is required
    • Bilingual mastery a plus, but not required SCHEDULE: Monday to Friday LOCATION: On-site SALARY: $24-$28 HR BENEFITS
      • Medical
      • Dental
      • Vision
      • Short- & long-term disability
      • Accrued PTO
      • Paid holidays
      • 401(K)
      • Profit sharing
      • Indoor office setting
      • Moderately noisy environment with light traffic, office equipment, and guest entrance
      • No Travel It's time to join the team at R.T. Moore, a mid-size mechanical contractor company where you are more than a number. Here everyone is treated with respect, and leadership cares about you as a person and listens to your input. Plus enjoy a steady Monday-Friday schedule, with no nights or weekends! Ready to get Moore? Check us out at to join one of the largest mechanical contractors in the nation! R.T. Moore is an Equal Opportunity Employer Education Required
        • High School or betterPreferred
          • Associates or better in Accounting or related field
          • Bachelors or better in Accounting Systems or related field Licenses & Certifications Required
            • Valid Driver's LicenseEqual Opportunity Employer
              This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Keywords: R. T. Moore Co., Inc., Indianapolis , Accounts Payable Specialist, Other , Indianapolis, Indiana