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Construction Adminstrator

Company: Herman Kittle Properties, Inc.
Location: Indianapolis
Posted on: August 17, 2019

Job Description:

JOB DESCRIPTION

JOB TITLE: Construction Administrator

DEPARTMENT: Construction

REPORTS TO: Senior Construction Administrator

SUPERVISES: None

FLSA STATUS: Non-Exempt

EXPECTATION FOR ALL EMPLOYEES

Supports the organization's mission and values by exhibiting the following behaviors: excellence and competence, collaboration, innovation, respect personalization, commitment to our community, and accountability and ownership.

POSITION SUMMARY:

Responsible and accountable for administrative and organizational support of the construction department.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

--- Prepares and tracks all trade subcontractor's contracts, change orders and purchase orders for assigned projects.

--- Data entry into accounting/ project management system for all assigned projects.

--- Complete necessary compliance reporting for assigned projects. This can include, but is not limited to, Davis Bacon/Prevailing Wage, Section 3, Emerging Business, MWBE reporting.

--- Maintain subcontractors contact list in Outlook, and any applicable accounting/project management system(s) for assigned projects.

--- Distribute documentation for Construction Monitoring Services.

--- Assist the Project manager in securing and tracking all building permits for the project.

--- Prepare meeting minutes as required.

--- Organize and maintain the home construction project files and applicable correspondence for assigned projects.

--- Ensure all certificates of insurance required for each trade contractor are accurate, current and in compliance with the contract documents as well as maintain the organization of all insurance certificates for each project.

--- Provide site superintendents on assigned projects with required safety manuals, toolbox talks, posters, hard hats and other necessary equipment.

--- Assist site personnel with computer and site organization of all files and documentation.

--- Maintain electronic files for assigned projects.

--- Ensure that projects are properly closed out and all documents are filed for assigned projects.

--- Maintain and/or distribute AIA documentation, Certificates of Occupancy and G704s for assigned projects as needed. Receive completed punch lists and acceptance forms for assigned projects. Complete Operations and Maintenance Manual for assigned projects and distribute as needed. Distribute project reports and safety meeting minutes for the site superintendents as needed.

--- Provide training to department as needed.

--- Manage department clothing orders for minimum of two times per year.

--- Track and update inventory sheets.

--- Distribute updated construction schedule as needed.

Receive and process department credit card receipts on a monthly basis.

--- Prepare and track all Consultant Services Agreements. Ensure all insurance certificates for Consultants are

maintained and current. In this case- this will be support for Development and Design, also.

--- Other duties as assigned.

QUALIFICATIONS/SKILLS& KNOWLEDGE REQUIREMENTS

--- High school diploma or general education degree (GED)

--- 2 years of experience preferred

--- Language Skills- Ability to read, write, speak and interpret rules, procedures, routine reports/correspondence and

to speak effectively with groups of employees and/or residents.

--- Math Skills- Ability to add, subtract, multiply, divide using whole numbers, fractions and decimals. Ability to

compare rate, ratio and percentages and interpret basic graphs.

--- Reasoning Skills- Ability to apply common sense understanding to carry out instructions in written, oral or

diagram form. Ability to deal with problems that involve concrete variables in standardized situations.

--- Computer Skills- Intermediate experience with MS Office, MS Outlook, and Internet Explorer.

TRAINING REQUIREMENTS:

--- Ongoing professional development.

PHYSICAL DEMANDS:

--- Rarely must stand, walk, stoop, kneel, crouch, crawl, bend or lift up to 25 pounds.

--- Occasionally must use hands to finger/handle/feel and reach with hands/arms.

--- Regularly must sit, talk and hear.

--- Close vision is required.

WORK ENVIRONMENT:

--- Normally works in an environment with moderate noise.

Keywords: Herman Kittle Properties, Inc., Indianapolis , Construction Adminstrator, Professions , Indianapolis, Indiana

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