Company: Herman Kittle Properties, Inc.
Posted on: August 17, 2019
JOB TITLE: Construction Administrator
REPORTS TO: Senior Construction Administrator
FLSA STATUS: Non-Exempt
EXPECTATION FOR ALL EMPLOYEES
Supports the organization's mission and values by exhibiting the
following behaviors: excellence and competence, collaboration,
innovation, respect personalization, commitment to our community,
and accountability and ownership.
Responsible and accountable for administrative and organizational
support of the construction department.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
--- Prepares and tracks all trade subcontractor's contracts, change
orders and purchase orders for assigned projects.
--- Data entry into accounting/ project management system for all
--- Complete necessary compliance reporting for assigned projects.
This can include, but is not limited to, Davis Bacon/Prevailing
Wage, Section 3, Emerging Business, MWBE reporting.
--- Maintain subcontractors contact list in Outlook, and any
applicable accounting/project management system(s) for assigned
--- Distribute documentation for Construction Monitoring
--- Assist the Project manager in securing and tracking all
building permits for the project.
--- Prepare meeting minutes as required.
--- Organize and maintain the home construction project files and
applicable correspondence for assigned projects.
--- Ensure all certificates of insurance required for each trade
contractor are accurate, current and in compliance with the
contract documents as well as maintain the organization of all
insurance certificates for each project.
--- Provide site superintendents on assigned projects with required
safety manuals, toolbox talks, posters, hard hats and other
--- Assist site personnel with computer and site organization of
all files and documentation.
--- Maintain electronic files for assigned projects.
--- Ensure that projects are properly closed out and all documents
are filed for assigned projects.
--- Maintain and/or distribute AIA documentation, Certificates of
Occupancy and G704s for assigned projects as needed. Receive
completed punch lists and acceptance forms for assigned projects.
Complete Operations and Maintenance Manual for assigned projects
and distribute as needed. Distribute project reports and safety
meeting minutes for the site superintendents as needed.
--- Provide training to department as needed.
--- Manage department clothing orders for minimum of two times per
--- Track and update inventory sheets.
--- Distribute updated construction schedule as needed.
Receive and process department credit card receipts on a monthly
--- Prepare and track all Consultant Services Agreements. Ensure
all insurance certificates for Consultants are
maintained and current. In this case- this will be support for
Development and Design, also.
--- Other duties as assigned.
QUALIFICATIONS/SKILLS& KNOWLEDGE REQUIREMENTS
--- High school diploma or general education degree (GED)
--- 2 years of experience preferred
--- Language Skills- Ability to read, write, speak and interpret
rules, procedures, routine reports/correspondence and
to speak effectively with groups of employees and/or residents.
--- Math Skills- Ability to add, subtract, multiply, divide using
whole numbers, fractions and decimals. Ability to
compare rate, ratio and percentages and interpret basic graphs.
--- Reasoning Skills- Ability to apply common sense understanding
to carry out instructions in written, oral or
diagram form. Ability to deal with problems that involve concrete
variables in standardized situations.
--- Computer Skills- Intermediate experience with MS Office, MS
Outlook, and Internet Explorer.
--- Ongoing professional development.
--- Rarely must stand, walk, stoop, kneel, crouch, crawl, bend or
lift up to 25 pounds.
--- Occasionally must use hands to finger/handle/feel and reach
--- Regularly must sit, talk and hear.
--- Close vision is required.
--- Normally works in an environment with moderate noise.
Keywords: Herman Kittle Properties, Inc., Indianapolis , Construction Adminstrator, Professions , Indianapolis, Indiana
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